Product Coordinator

The Museum of Modern Art is accepting applications for a Product Coordinator with MoMA Retail. The role will provide essential support for the Retail Merchandising Team in addition to working cross-functionally with other retail and Museum departments. The Product Coordinator will assist the Retail Merchandising Team on all administrative tasks related to vendor set-up and maintenance, PLU creation and maintenance, purchase order creation, confirmation and maintenance, inventory maintenance, invoicing, and contract and sample trafficking. The Product Coordinator will also work with colleagues across the Museum to provide preparatory assistance and logistical support to ensure that daily retail merchandising operations and functions are smoothly executed.

Product Coordinator

Responsibilities:

• Owns vendor set up process for the merchandising team by coordinating requisite paperwork with prospective vendors, confirming banking details, and setting up vendors in MoMA’s relevant databases.
• Sets up PLUs for products and performs all follow-up work needed regarding item maintenance, specifically min/max, price and attribute changes.
• Creates purchase orders for all retail products and confirms receipt of purchase orders with the vendor.
• Performs all follow-up work regarding purchase order creation, confirmation and completeness, including price change, order terms, shipping and delivery arrangements (on an as needed basis), and order maintenance.
• Acts as a liaison between the vendor and the buyers when changes need to be made to purchase orders.
• Maintains all vendor, order and inventory files including open orders, closed orders, product information, and item and vendor maintenance.
• Acts as liaison between finance, vendors, and merchandising team to resolve any open invoice issues and communicates with all parties to assure everyone is updated on developments in a timely manner.
• Processes invoices for sample and product development-related expenses.
• Works with appropriate parties to resolve inventory and invoicing discrepancies.
• Acts as liaison between vendors, freight forwarder, MoMA warehouse, the Logistic & Merchandising Coordinator in our warehouse, selling locations, customer service, and product managers.
• Ships out contracts, sample returns, samples for artists and designers, and gratis comps due to licensors per our royalty agreements.
• Creates PLU lists for the Holiday Gift Guide, Pop-Ups, and other key Retail initiatives.
• Processes and follows-up on all returns to vendors.
• Handles merchandising mail distribution and provides communication backup as needed.
• Performs any other duties reasonably related to the functions described above.

Requirements:

Bachelor’s degree and a minimum of three years’ relevant experience in a retail buying environment.
Extensive computer experience encompassing inventory management, databases, and spreadsheet programs, specifically Microsoft Office, google workspace and PeopleSoft.
Experience with Teamwork Inventory Management System is a strong plus.
Must be independent and very detail-oriented with strong analytical, communication, administrative, and interpersonal skills.

Reports to: Associate Director, Merchandising and Product Development and other senior titles as assigned.

Salary: The salary for this position is $61,560 (gross) per annum.

Application instructions

To apply, please visit MoMA Jobs.

Applicants should submit a resume and a statement of interest.

Equal Employment Opportunity Policy Statement:

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.