Human Resources Coordinator
The Museum of Modern Art is currently accepting applications for an HR Coordinator in its Human Resources Department.
Reporting to the Associate Director, Human Resources, the HR Coordinator serves as the HR departmental receptionist, meets and greets all visitors to the department and responds to or redirects all in person, email, or phone inquiries and performs a variety of other administrative and clerical tasks (HRIS maintenance, budgetary, file maintenance, compliance, etc.) in support of the department.
Additional responsibilities include:
- Supports Associate Director, Human Resources and Benefits and HRIS Analyst with the administration of the HRIS database, such as inputting data, processing new hires and payroll changes, ensuring integrity of data, and providing reports and analyses. Updates weekly change log for Payroll.
- Assists with the processing and input of all-Museum benefit and salary changes (annual merit increases, contract increases, etc.) and with the generation of employee merit and contract increase letters.
- Acts as first point of contact for general HRIS system support, including new hire login set up and password resets.
- Provides ad hoc staff data reports to HR and other departments as needed.
- Processes vendor invoices and credit card reconciliations on a regular basis, and liaises with Accounts Payable.
- Assists Chief Human Resources Officer with the management of the department budget.
- Performs general administrative duties such as sorting and distributing mail, ordering supplies, filing, and keeping attendance for HR. Creates new hire personnel files; files all employee related paperwork in personnel files in a timely manner. Ensures terminated employee files are appropriately filed. Maintains and updates temporary employee personnel files depending on status.
- Maintains up to date knowledge of Museum policies and union contracts and ensures compliance as it pertains to areas of responsibilities.
- Coordinates archives administration, including file maintenance, purging, and managing records.
- Regularly updates the Send Word Now database with new hire information and purges terminated employee information.
- Ensures compliance posters are up-to-date at all locations.
- Maintains and periodically audits I-9 records.
- Completes annual and monthly compliance surveys as needed.
- Reviews and processes all reimbursement requests (vision, equipment, child care, tuition, etc.) in compliance with Museum policy or union contracts, ensuring that employees are reimbursed in a timely manner.
- Responds to all requests for verifications of employment in a timely manner.
- Assists with maintaining relevant pages on the MoMA’s staff website.
- Performs any other duties reasonably related to the functions described above.
- Bachelor’s degree, preferably in human resources, and one to three years of relevant experience, or equivalent.
- Great written and verbal communication skills and strong attention to detail required.
- Proficiency in MS Office suite (Word, Excel, and PowerPoint).
- Strong Excel and analytical skills are critical.
- Experience working with HRIS databases (e.g., UKG).
- Good understanding of federal and state employment law.
- Fully vaccinated with a Centers for Disease Control and Prevention and/or the World Health Organization authorized vaccine (or approved for an exemption as a reasonable accommodation due to a qualified disability or sincerely held religious belief or other legal basis).
To apply, please visit MoMA Jobs.
Applicants should submit a resume and a statement of interest.
Equal Employment Opportunity Policy Statement:
Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).
Job Categories: Museum and Gallery. Job Types: Full-Time. Job Tags: coordinator, human resources, MOMA, museum, non-profit, and recruitment. States: New York.
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