Programs Coordinator

Job Purpose:

To support the Programs Department of OPERA America in the planning, implementation, and coordination of various on-site and off-site events, while providing comprehensive administrative support to ensure the smooth operation of the department.

Status: Full-time permanent, hybrid (this position is allotted a maximum number of remote working days per fiscal year).

Key Responsibilities:

Event Planning and Coordination:

• Logistics Management: Coordinate logistics for all OPERA America events, including staffing, registration, and execution. Ensure seamless operations for both on-site and off-site events, often requiring availability during evenings and weekends.
• Artistic Programming: Assist the Chief Programs Officer with the implementation and contracting for key events.
• Catering Coordination: Manage on-site and off-site catering and beverage services for all OPERA America events, coordinating closely with the conference team for annual conference needs.
• Production Support: Provide production assistance for all live and virtual events, including stage management and other logistical support as needed.
• Program Evaluation: Assist in the evaluation of program effectiveness, gathering feedback and recommending improvements to enhance future events.

Annual Conference Production:

• Conference Planning: Serve as a key member of the production team for the annual conference, sharing responsibilities for logistics management to ensure a successful event.
• Script building: Work with department leadership to build scripts and workflows for the annual conference.

Administrative Support:

• Office Management: Handle general office administration tasks, including responding to listserv and Programs Team distribution questions, ensuring event supplies are stocked, and facilitating payments for guest artists, speakers, and other vendors.
• Event Calendar: Oversee the annual calendar of events, coordinating across departments to ensure timely preparation and execution of all activities. Communicate ongoing calendar updates to Chief of Staff.
• Communication Facilitation: Ensure effective communication between OPERA America and National Opera Center staff to meet event requirements, fostering collaboration and information sharing.
• Records Maintenance: Maintain and update calendars, contacts, and other records for the Programs Department to ensure accurate and accessible information.
• Programs networks: Provide logistical and administrative support pertaining to the scheduling and execution of the various networks within the program.
• Administrative Support: Providing support to all members of the Programs Department.

Qualifications

• Experience managing events and programs.
• Good communication skills.
• Capacity to work collaboratively with a team.
• Strong administrative ability.
• Attention to detail.
• Ability to work occasional nights and weekends for various events.
• Familiarity and appreciation for the opera artform.

BENEFITS

Pay Range: $60,000 Annual

Benefits package includes premium-free health and dental coverage, tax-sheltered annuity retirement plan with up to 5% employer-matched contribution after one year of service, paid time off, life insurance, access to rehearsal/performance venue, and opportunities to network with opera leaders nationwide.

How to Apply

Apply online: https://www.operaamerica.org/jobs/8142/programs-coordinator

OPERA America’s Commitment to Change

OPERA America is committed to being an agent of change for opera. We invite everyone in the industry to join in a determined and sustained effort to eradicate racism and ensure equity and justice throughout the field and across the country. This work must take place simultaneously onstage, backstage, in offices, and around board tables. At OPERA America, we are working to create an equitable culture among our staff and board. We encourage BIPOC administrators to apply and work with us.

OPERA America provides equal employment opportunities to all employees and applicants without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.

About OPERA America

OPERA America leads and serves the entire opera community, supporting the creation, presentation, and enjoyment of opera. Founded in 1970, OPERA America has a membership that includes over 600 opera companies, educational institutions, affiliated businesses, and other entities. More than 40,000 staff members, artists, and trustees at these organizations join over 3,000 individual members in empowering us as the national champion for opera.

Through national convenings, research, advocacy, granting, thought leadership, and a variety of programs for artists, administrators, educators, trustees, and appreciators, we move opera forward as an industry and an art form. The quarterly Opera America Magazine highlights the progress of the sector and the impact of more than $20 million in strategic grants we have awarded to increase new work, audience engagement, civic practice, business innovation, and inclusivity.

The National Opera Center, our custom-built rehearsal and performance facility in New York City, serves as the centralized home for the industry, welcoming 80,000 visitors each year.