Program Production Coordinator

Summary

PS1 seeks a Coordinator to work closely with members of the Program Production team to help plan and realize PS1’s ambitious program of exhibitions and events, with a focus on public programs and community partnerships. Working cross departmentally with the Program Production, Curatorial, Finance, External Affairs, Visitor Engagement, Operations, and Security teams, the Program Production Coordinator will facilitate effective planning, communication and collaboration with community partners, artists, vendors and staff at MoMA PS1.

Supervision 

This position reports to the Director of Program Production and is a key member of the Program Production team, which includes the Senior Project Manager for Exhibitions and Commissions, Senior Registrar, Senior Project Manager for Performance, Music, and Events, Exhibitions and Production Designer, and Preparator.

Responsibilities

• Work closely with curatorial staff to plan for and implement public programs and community partnerships from earliest stage of development; prepare and oversee timelines for projects, guiding the planning process for on-site events, workshops, and programs from inception through post-production;
• Liaise with artists, staff, speakers, participants and collaborators; coordinate program staffing and supervise; and function as on-site point person for speakers, attendees, and vendors.
• Develop and oversee project budgets for public programs and community partnerships by creating initial estimates, processing and tracking expenses, and reporting regularly on budgets related to each project;
• Support the Director of Program Production in preparing, executing, and implementing legal agreements, including artist agreements and contracts with vendors and community partners;
• Work together with Senior Project Manager, Exhibitions and Commissions to research, plan for and realize exhibitions, particularly community-based exhibitions such as in the Homeroom gallery;
• Collaborate with Senior Project Manager, Performance, Music and Events to gather detailed technical and production information from artists and participants; create production schedules and run of show; coordinate and execute events from technical rehearsals through production;
• Assist in the scheduling and coordination of programs in relation to Master Calendar;
• Collaborate on special projects; and
• Provide administrative support to members of the Program Production team including invoice processing, budget tracking, meeting management and travel arrangements.

Requirements:

• Minimum of three-year’s experience successfully working in an arts, culture, and/or nonprofit environment, is required
• Experience in community-based arts programming and/or community organizing is highly desired;
• Excellent oral and written communication skills; outstanding administrative and organizational skills;
• Ability to work productively and collaboratively with all levels of management and support staff, and maintain a highly professional and positive attitude in a dynamic and creative setting;
• Proven ability to prioritize and manage time effectively, multitask, and meet deadlines in a fast-paced environment with frequently changing deadlines and priorities;
• Ability to demonstrate exceptional resourcefulness, creativity, and flexibility; display good judgment; problem-solve and take initiative; exercise tact and diplomacy at all times;
• Proficiency in working on both Microsoft and Google platforms, with direct experience in Microsoft Word, Excel, Gmail, and Google Docs required;
• Knowledge of, and interest in, contemporary art and PS1 and its programming;
• Candidates must be flexible with the hours and be able to work nights and weekends as events, programs, and exhibitions may require; schedule will change to follow the needs of the Program.

Salary Range: $60,000 – $64,000

Benefits:

Benefits include 20 days paid vacation leave, 10 days paid sick leave, 11 paid holidays and 3 paid personal days, participation in the Museum’s 401(k), life insurance, medical/health (including visual and dental) and a defined benefit pension plan.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.  Thank you for your interest in employment opportunities at PS1.

MoMA PS1 is a proud equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender identity or expression, national origin, age, disability, familial or veteran status, sexual orientation, or any other legally protected status.

How to Apply

Apply online

About MoMA PS1

Long Island City, NY

PS1 was born out of New York’s alternative space movement in the 1970s, transforming an abandoned nineteenth century schoolhouse in Long Island City, Queens, into a space for artists and their collaborators to generate ideas and present work.

Located in what was once an industrial enclave, the institution has now become a creative landmark in the fastest growing residential neighborhood in the country. Continuously responsive to the potential for collective impact, in 1976 PS1 was registered as an independent non-profit in a city-owned building. In 1982 it became the first Cultural Institutions Group (CIG) that focused on contemporary art as part of NYC’s Department of Cultural Affairs. Then in 2000, PS1 also established an affiliation with the Museum of Modern Art, and in 2010 it became known as MoMA PS1.

In 2022–23 PS1 has a budget of approximately $11M and is a team of about 50 led by an independent Board of Directors. Embracing that we operate by, for and with artists, we are focusing on collective action to reach our local and global community in our programming. Working with an evolving constellation of practitioners, neighbors and partners, we are committed to the critical work of diversity, equity, access, and inclusion. It is through these lenses that we examine and build our programs, relationships and organizational culture.

PS1 champions how art and artists are at the intersection of the social, cultural, and political issues of their time, and we center equity in how we work and what we do.

More jobs at MoMa PS1: MOMA jobs