Manager of Special Events

Supervision

This position reports to the Director of Development and is a member of the Development team.  The Manager of Special Events works closely with all departments at MoMA PS1, particularly Finance, Operations, Security, Program Production, Visitor Engagement, and Communications, and is the primary liaison with the special events team at The Museum of Modern Art.

Responsibilities

• Conceptualize an annual calendar of creative and engaging events to bring MoMA PS1’s donors and pipeline of potential funders closer to the Museum’s mission and vision.
• Plan, execute, and oversee all aspects of donor-facing and fundraising events, including exhibition openings, Board meetings, and intimate gatherings, taking place both at the Museum and off-site.
• Ensure all events deliver a seamless experience for donors, supporters, and guests to heighten their connection to the Museum.
• Create an effective project management system to successfully oversee the end-to-end events process from planning to delivery.
• Utilize digital platforms to effectively track invitations, RSVPs, and check-in; accurately capture attendance and ensure timely follow-up.
• Create and monitor event budgets and manage vendors, timelines, guest lists, invoices, and follow-up activity to ensure all events are cost effective and serve fundraising goals.
• Develop and execute a private event rental policy and revenue budget. Oversee the end-to-end process from rental booking to event implementation, including facilitating site visits, providing floor plans and contracts, and on-site event implementation.
• Execute events in conjunction with corporate partnerships, and provide advice and guidance during the development of corporate sponsorship proposals.
• Manage the PS1 events master calendar and work collaboratively with internal stakeholders to ensure all departments are informed about the planning and delivery of upcoming events.

Experience

• 3-5 years of experience in event planning, management, and execution, including both large and small scale events.
• Experience planning and executing high-touch events with VIP stakeholders.
• Highly organized, detailed oriented and proactive event planner.
• Skilled and nuanced communicator, problem-solver, negotiator, and consensus builder across both internal and external stakeholders, including audiences such as donors, trustees, and senior leadership.
• Experience with event planning in the non-profit, fundraising, and arts space a plus.
• Event venue management experience a plus.
• Accessibility and availability to work as needed, outside of normal business hours and availability to work weekends, extended hours, and late night during events.

Salary Range: $70,000 – $75,000

Benefits:

• We cover 100% of your basic  medical and dental insurance premiums.
• Low cost vision insurance  premium
• New York Paid Family Leave for Full time staff
• Employee Assistance Program with concierge service and benefits extending to friends & family.
• 40% Employee discount at the MoMA Design Store.
• 50% Employee discount MoMA produced items and publications
• 25% Employee discount at Artbook@ PS1
• 20% Employee discount at Mina’s Cafe
• Free museum admission to NY Museums with MoMA ID
• Flexible Spending Accounts (Health, Transit, Parking)
• 401k available to employees (not matched)
• Group life insurance
• 457b for high earners
• Courtesy extension of MoMA negotiated retailer discounts (Phone service, movies, car rentals, restaurants, gyms, etc.)
• We provide 11 paid holidays + 3 personal days
• For full-time staff, we offer a minimum of 20 days paid time off (PTO) for vacation with an increase after 7 years of employment
• Hybrid work schedule for office staff

How to Apply

Apply online

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

MoMA PS1 jobs

About MoMA PS1

Long Island City, NY

PS1 was born out of New York’s alternative space movement in the 1970s, transforming an abandoned nineteenth century schoolhouse in Long Island City, Queens, into a space for artists and their collaborators to generate ideas and present work.

Located in what was once an industrial enclave, the institution has now become a creative landmark in the fastest growing residential neighborhood in the country. Continuously responsive to the potential for collective impact, in 1976 PS1 was registered as an independent non-profit in a city-owned building. In 1982 it became the first Cultural Institutions Group (CIG) that focused on contemporary art as part of NYC’s Department of Cultural Affairs. Then in 2000, PS1 also established an affiliation with the Museum of Modern Art, and in 2010 it became known as MoMA PS1.

In 2022–23 PS1 has a budget of approximately $11M and is a team of about 50 led by an independent Board of Directors. Embracing that we operate by, for and with artists, we are focusing on collective action to reach our local and global community in our programming. Working with an evolving constellation of practitioners, neighbors and partners, we are committed to the critical work of diversity, equity, access, and inclusion. It is through these lenses that we examine and build our programs, relationships and organizational culture.

PS1 champions how art and artists are at the intersection of the social, cultural, and political issues of their time, and we center equity in how we work and what we do.

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