23 Jun 2022

Full-Time

General Management Assistant

Work Light Productions  Summit, New Jersey, United States

Work Light Productions jobs

Job Description


General Management Assistant – Work Light Productions

 

Work Light Productions is a company dedicated to creating and producing live entertainment.  With offices in Summit, NJ and Charleston, SC, we have a dynamic team that produces national and international theatrical tours and develops new works.
Recent and upcoming tours include, Ain’t Too Proud, Jesus Christ Superstar, Rent, An Officer and a Gentleman, Mamma Mia! and others to be announced.
www.worklightproductions.com

 

The ideal candidate will have a working knowledge of theater and a desire to work on the business side of this dynamic industry in an entry level position with room for growth.

 

RESPONSIBILITIES:

Provide office management, administrative and clerical support for all company operations, as well as be assigned specific shows to assist the General Managers.

Duties include but are not limited to:

  • Answer office phone calls. Take messages or field/answer all routine and non-routine questions
  • Schedule and organize complex activities such as meetings, travel, and company events.
  • Organize and prioritize large volumes of information, including contact lists, calendars and the filing of contracts, and other vital documents
  • Compile and create expense reports including coding of credit card bills and receipt management
  • Maintain all office supplies and be the primary contact with outside vendors.
  • Liaise with IT Support and be the primary contact for all office equipment that needs maintenance or repairs
  • Responsible for office shipping and postage, ordering of supplies
  • Work independently and in collaboration with office staff on special and ongoing projects
  • Directly assist the Partners and General Managers as requested
  • Handle confidential and non-routine information with discretion
  • Occasional travel to Technical Rehearsal periods and performances

 

REQUIREMENTS:

  • Must have proficient knowledge of both Microsoft Word and Excel, with an ability to work on multi-tabbed Excel spreadsheets and understanding of basic formulas. There is a high degree of working in financial documents in this position and the applicant must be very comfortable with Excel.
  • Must have excellent written and verbal communication and a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
  • Work requires willingness to attend occasional New York rehearsals, evening and weekend performances. Some travel will be required.   New Jersey residency is recommended for this position
  • Bachelor’s degree preferred, minimum of two years’ experience working in the professional theater/entertainment industry strongly preferred
  • Fully Vaccinated against Covid-19

 

BIPOC candidates strongly encouraged to apply  

 

SALARY:  $50,000 plus comprehensive benefits

WHEN:  Position to begin early August, 2022

 

HOW TO APPLY:

Please send cover letter and resume to employment@wlpshows.com with the subject heading “General Management Assistant Position” along with your name.

No phone calls please.

 

 

Full-Time Job in Theatre:
General Management Assistant
Work Light Productions
 Summit, New Jersey, United States
https://artjobs.artsearch.us/job/general-management-assistant/

Job Categories: Theatre. Job Types: Full-Time. Job Tags: arts administration, arts management, assistant manager, entertainment, and office. States: New Jersey.
Job listing expires in 23 days.


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