Company Manager

ABOUT A.C.T.

American Conservatory Theater is an essential gathering place that brings artists and communities together to inspire and provoke. Under the leadership of Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T.’s mission is to engage the spirit of the San Francisco Bay Area, activate stories that resonate, promote a diversity of voices and points of view, and empower theater makers and audiences to celebrate liveness. A.C.T. values inclusion, transformational learning, participation, and rigorous fun.
A.C.T. is a Tony Award–winning nonprofit theater serving almost 200,000 people in the San Francisco Bay Area annually through theater, training, and education and community programs.

Position Purpose:

A.C.T. seeks a Company Manager to join the Company Management Team at A.C.T. The team currently consists of a Company Manager and Artist Logistic Coordinator and the addition of another Company Manager will help round out the team to support coverage of all company management responsibilities 7 days a week while also maintaining the team’s ability to schedule weekends and personal time off. Please note – A.C.T.’s current Company Manager will take a leave of absence from July 1, 2024 – December 31, 2024 and return January 2, 2025. We aim for training to take place for the new Company Manager from June 1-30, 2024. Then the Company Management team will be a 2 person team between July and December and become a three person team in January 2025.

The Company Management team is a key contributor to the General Management team and crucial link between mainstage show company members and the greater organization of A.C.T. The Company Manager will work closely with the Company Management Team, General Manager and General Management Associate and collaborates on projects with the Artistic, Production, Facilities, and Audience Services departments, with a main focus on ensuring A.C.T. is a place where collaborating artists can do their best work. The ideal candidate will lean on their empathy, patience, and sense of humor as they navigate the needs of each individual production and determine the best way to offer support. They will boast demonstrated successes in working both independently and as part of a team, and will have highly advanced organizational skills.

Responsibilities:

(Please note, this list is not exhaustive, but rather a representation of job duties)

Administrative Duties:

• The Company Manager will be the lead on AEA contracting for A.C.T.’s new works program and will support the current Company Manager on contracting for the mainstage. Responsibilities in this area will include:
  • Responsible for Actor and Stage Manager offers and contracts (both AEA-Actors’ Equity Association and non-union).
  • Oversee the onboarding of artists, including setting them up in A.C.T.’s Payroll system, ADP, and processing weekly actor and stage manager payroll
  • Process weekly AEA benefits reports and ensure timely delivery of all payments owed to the union
  • Provide copy-editing support for A.C.T. publications to ensure they follow contractual requirements
  • Alongside the rest of the General Management Team, ensure all productions stay in compliance with union regulations and guidelines
  • Maintain a working relationship with LORT (League of Resident Theatres) counsel and union representatives
  • Provide Company Management support for other projects like internal and external workshops and A.C.T.’s Gala.
  • Company Manager will work with the current Company Manager to maintain housing relationships with corporate apartments & hotel partners.
  • Maintaining Asana projects accessed by ACT staff for information sharing across A.C.T.
  • Compile and curate artist information for contacts sheets, face pages, and programs

Logistical and Artist Service Duties:

• With the current Company Manager, manage and arrange company housing and transportation for all visiting artists and traveling staff, including hotel/apartment accommodations, flights, shipping needs, pet requirements, etc. ensuring artists have all details for arrival in advance of their travel.
• On a rotating schedule with the current Company Manager and Artist Logisitic Coordinator, Company Manager will serve as an emergency contact and first responder to urgent matters from show company members. They will also respond to needs of artists in residence including both during normal business hours and nights and weekends.
• Oversee and maintain relationships with other service vendors, such as Catering and AEA Preventative Physical Therapy
• Company Manager will provide Injury/Illness support per the guidelines of A.C.T.’s Injury and Illness guide. This includes but it not limited to arranging doctor’s appointments for workers’ compensation claims, and working in tandem with HR to ensure the artist has the appropriate documentation;
• Track travel and housing expenses incurred for all shows, workshops, and readings
• Support in processing and tracking reimbursements for all guest artists.
• With the Company Management Team, maintain company management storage and distribute items to guest artists as requested
• Act as representative of the General Management department during each rehearsal process, tech period, and performances: checking in with the Stage Manager, acting company, production team, and theater staff frequently
• Manage and attend company events including, but not limited to, Meet and Greets, Opening Night Parties, Company Meetings, and Closing Moments

COVID Safety Duties:

• A.C.T.’s Artist Logistic Coordinator is the COVID Safety Contact for A.C.T.’s mainstage productions. On Artist Logistic Coordinator’s days off, Company Managers will share the coverage of these duties.

Other Duties:

• Manage and maintain company car, including its use by other departments, and following up on maintenance needs with Facilities
• Company Managers will work together with the Director of Ticket Services to  manage ticket policies for every production.

Desired Experience, Skills, and Qualifications:

• 2-5 years of work experience either in Company Management for a LORT Theater or Hospitality, or other artist facing positions at a performing arts institution or other live entertainment venue
• Highly reliable, extremely organized, with acute attention to detail and independence—ability to set and meet priorities while accomplishing multiple tasks
• Flexibly Responsive—can meet surprises and challenges with creative problem-solving strategies, effective communication, speed, and precision
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Experience managing relationships with people from a variety of backgrounds; comfort engaging frequently with new people and developing new working relationships quickly
• Capable of responding quickly and appropriately to the often personal needs of guest artists.
• Alignment with A.C.T.’s Mission, Values and commitment to Equity, Diversity, and Inclusion

Diversity makes us stronger.  If you’d like to learn more about A.C.T. EDI values, Mission, Vision and culture go to Mission, Values, and EDI | American Conservatory Theater (/act-sf.org)
ACT is committed to diversity in its programming and creating an inclusive work culture and environment. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Knowledge, Skills and Abilities:

Experience with financial and payroll systems ADP, Bill, and/or Paycom highly beneficial Valid driver’s license and clean DMV record Ability to lift up to 40 lbs consistently Familiarity or some experience with LORT Collective Bargaining Agreements or theatrical unions is highly beneficial: AEA, SDC, USA, IATSE Available and willing to prioritize significant evening, weekend, and long work hours based on needs of each show Proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint) Proficiency in project management tools like Asana highly beneficial Ability to cultivate and develop inclusive and equitable working relationships with A.C.T. colleagues and stakeholders.

Benefits:

American Conservatory Theater offers a generous employee benefit and wellness package. Eligibility for different programs is determined by the role and employment statuses but may include:

Medical, Dental, and Vision coverage, and Flexible Spending Account Long Term Disability, Life/AD&D, and Supplemental Life Insurance Retirement Savings Plan 403(b), Commuter and Parking Benefits Employee Assistance Program (EAP), Financial Counseling and additional discounts and training opportunities Holidays (12 per year), paid time off (PTO), and access to discounts for theatrical training and free tickets to our performances.

TO APPLY GO TO: Recruitment (/adp.com)