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16 Jul 2018

Full-Time Operations Manager

CNY Arts  Syracuse, New York, United States

CNY Arts - job posting

Job Description

CNY Arts, the regional arts council for Central New York, seeks Operations Manager with bookkeeping experience (a working knowledge of QuickBooks is helpful). This position reports directly to the executive director and serves as the internal manager of the organization for full range of business functions and systems, including strategic development of administration, budgeting, calendar planning, business analysis, and finance.

CNY Arts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply, including women, minorities, people with disabilities and veterans.  Candidates will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Interested applicants should submit a cover
letter, resume, and contact info for three references to (Subject line: Operations Manager Application) If you have salary requirements, please include in cover letter.  Please direct any questions to

Reports To: Executive Director
FLSA Status: Exempt

Duties and Responsibilities include the following. Other duties may be assigned.
1. Serves as the internal manager of the organization for full range of business functions and systems, including strategic development of administration, calendar planning, budgeting with program staff, business analysis and finance.*
2. Designs, develops, implements and evaluates strategies to conserve revenue through cost efficiencies and effectiveness.*
3. Light bookkeeping using QuickBooks including entering invoices into Accounts Receivable, cutting checks, tallying deposits, and managing PayPal account.*
4. Helps manage revenue generating plans that are aligned with the CNY Arts strategic plan and annual priorities.*
5. Ensures the accounting system provides the organization with quick access to financial information and enables strategic budget management.*
6. Maintains 36-month budget projections through a calendar of operation that tracks events and grants. Works with Executive Director on strategic financial plan by managing grants calendar: when to start; when proposal is due; when information is available, etc.*
7. Coordinates the annual operations plan and budgeting process with the staff with the guidance of the Executive Director.*
8. Helps develop office administrative systems, policies and procedures to guide staff and contractors.*
9. Ensures all contractual grant requirements from implementation through final report are being met by staff.  Work with Executive Director to ensure grants yield intended gains for the CNY Arts while maintaining core values.*
10. Develop and maintain procedure manual for each position.*
11. Serve as lead office proofreader.*
12. Responsible for working with Executive Director on strategic financial plan and annual calendar.*
13. Assemble grant application packets with staff and Executive Director. Ensure timely submission through final grants reports. Some editing may be required.*
14. Provides staff and contractors with a strong hands-on presence that supports operations while making procedural or administrative improvements to maximize efficiencies and support agency goals.*
15. Helps foster clear communications with each staff member including bringing agenda items to Executive Director to be included in staff meeting agenda.*
16. Ensure staff understanding of expectations for administrative compliance.*
17. Provide, as needed, information to the Executive Director in the review processes for staff and contractors about their office operations. Share similar information with programs as needed.*
18. Works with the Executive Director to provide needed information to support the board, finance and development committees.*
19. Work with staff to hold the line on the budgeted expenses and support staff efforts to meet income goals by helping staff understand cost guidelines and their responsibilities to help achieve income projections in the annual budget.*
20. Manage the human resources functions of training as requested by the Executive Director, and administering appropriate human resources functions.*
21. Oversees IT, including events calendar, arts council website and other systems.*
22. Ensures smooth, efficient operation of IT systems on a day to day basis.*
23. Ensures the website stays current.*
24. Keeps abreast of new technologies and makes recommended changes to the technology infrastructure and makes recommendations to the Executive Director and staff.*
25. Create and send business correspondence.*
26. Perform other related duties as assigned.*

Job Categories: Arts and Culture. Job Types: Full-Time. Job Tags: administration, arts, human resources, and manager. States: New York.

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