POSITION TITLE: OPERATIONS MANAGER
full time, exempt
Under the supervision of the Managing Director, the Operations Manager plans and implements the organization’s day-to-day operations to ensure goals and objectives are achieved. The Operations Manager manages the flow of information and communications between various teams of staff and consultants and the systems that support them. The Operations Manager manages external relationships with the organization’s vendors, partners, supporters, and the public.
To operationalize the organization’s programmatic and financial goals by managing the flow of information and communications, both internally and externally, to achieve strategic objectives.
Priority Areas of Responsibility – In consultation with the Managing Director
- Collect and manage data: keep databases current (Mailchimp, Keela, et al); maintain grant files; update documentation files (photos, videos); organize and store communications
- Manage accounts payable and receivable
- Process contracts and invoices; make bank deposits
- Keep website up to date (events, donor acknowledgments, etc.)
- Create content for website/blog/external communications as necessary
- Implement external communications plan (eblasts, social media, etc.)
- Serve as liaison to senior management
- Develop operational plans that align with strategic goals
- Implement and manage operational plans
RACIAL EQUITY/SOCIAL JUSTICE – In collaboration with the Artistic Director
- Coordinates Racial Equity/Social Justice consultations, seminars, workshops, webinars, and presentations
- Creates and updates supporting documents and collateral materials
- Responds to general inquiries
- Maintains office and administrative systems
- Bachelor’s degree in Business, Education, or Arts related field (preferred); 3-5 years of related experience in lieu of education
- Demonstrated commitment to equity and social justice
- Demonstrated cultural competency; experience working in/with Latinx/BIPOC communities
- Excellent organizational, administrative, and time management skills
- Well-developed critical thinking and problem-solving skills
- Excellent interpersonal communications skills (written and verbal)
- Flexible and able to adapt to the organization’s evolving needs
Reports to: Managing Director
Salary Range: $45,000 to $65,000
Terms: Exempt position; hybrid work environment (mostly remote but may require some in-person meetings); open paid time off; flexible working hours within 8am-6pm Pacific Time; specific health benefits (negotiable).
ABOUT QUINTETO LATINO
Founded in 2004 as a classical wind ensemble exclusively performing music by Latino composers, Quinteto Latino has become a nationally recognized music education and advocacy organization. Incorporated as a nonprofit in May 2020, our inaugural board was 85% Latino, a first nationally for a classical music organization. They set a forward path by developing a Theory of Change that seeks to expand the boundaries of a classical music tradition, commonly perceived as Euro-centric, by centering equity and inclusion in all our work.
Our mission is to disrupt racial and economic disparities within the classical music field by championing past, present, and future contributions by Latino composers and musicians. Our programs have evolved over the years in response to the needs of the field and the communities we serve and currently fall into three focus areas: Activism, Education, and Performance.
We add to the classical literature for wind quintets and bring visibility to contemporary Latino composers by commissioning new works. Through programs such as our biennial Seminario we mentor Latino musicians not only as artists but also as future leaders and agents of change. We promote the Latino Agenda by providing music organizations with the tools and support they need to advance their racial equity and social justice goals.
Our teaching artist and composer residency programs serve elementary and middle school students in the Ravenswood School District of East Palo Alto. Our after-school music programs serve students of all ages through community partners in East Palo Alto, East Menlo Park, and North Fair Oaks. In partnership with local school districts, the San Mateo and Santa Clara County Offices of Education, and Stanford Live, we provide culturally competent professional learning in and through the arts to teachers, music educators, and teaching artists.
While Quinteto Latino Ensemble’s primary audience is based in the San Francisco Bay Area, we also perform and conduct residencies at concert halls, music festivals, and community events both regionally and nationally. We engage in two-way audience development by expanding traditional audiences’ ideas of classical music and introducing new and diverse audiences to Latino classical music.
Submit a Letter of Interest addressing the three questions below and a work history or resume to: email@example.com
What inspires you most about Quinteto Latino’s mission? How will your background and experience help you advance the organization’s mission?
This position requires flexibility, leaning into ambiguity, and a wide variety of operations skills. How do your attributes in those areas match up with what we’re looking for?
What motivated you to apply for this position? What about the position or the organization makes you hesitate?
If you have questions about the position or the organization, feel free to include them in your Letter of Interest but please limit them to a maximum of three.
Thank you for your interest. We look forward to reviewing your application.
Open until filled.
Job Categories: Music. Job Types: Full-Time. Job Tags: management, manager, operations, and performing arts. States: California.
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