Administrator, Scientific Research

Administrator, Scientific Research

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

As the Administrator, Scientific Research, you will oversee all administrative functions for the department which include supporting office & lab functions, planning departmental events & projects, and preparing reports for committee & budget meetings. You will support reference materials and samples cataloging and record archiving, assist in the preparation of grant proposals and help supervise departmental volunteers and interns. You will provide day-to-day administrative support for the department, including schedule management, and record keeping.

This position offers an exciting and dynamic work environment with an opportunity to initiate improvements to the smooth functioning and growth of the Museum’s Scientific Research center.

PRIMARY RESPONSIBILITIES & DUTIES:

General Administration

• Manage and direct communications from both internal and external sources, via phone, email and in-person visits.
• Submit work order/maintenance requests to ensure clean & functional lab space.
• Arrange for maintenance of office and laboratory equipment.
• Manages JIRA departmental workflow tracking system. Liaises with IT for technical support of JIRA and platform development. Carries out staff training and provides technical assistance to departmental staff.
• Maintains digital inventory of chemicals for the department.
• Develops schedule for chemical inventory checking and hazardous waste removal.
• Prepare all work statistics, financial reports; and contribute to reports for Visiting Committees and the Director’s Office as needed.
• Maintain departmental records, examination and analysis records, calendars and appointments. Act as departmental timekeeper as needed.
• Manage departmental sample and reference materials collection.
• Serve as departmental Computer Liaison Group representative, including onboarding new staff, interns, volunteers, fellows, and contractors.
• Track locations of artworks in the lab as needed.
• Provide updates at all staff meetings as requested.
• Other duties as assigned or self-initiated.

Finance and Procurement

• Maintain day-to-day financial records and reconcile these records every month with Monthly Operating Performance Reports.
• Prepare all annual departmental budget proposal documents including templates and narratives.
• Oversee sourcing and purchasing of lab and office supplies and equipment. Order supplies and consumables for laboratories.
• Coordinate service contracts for laboratory equipment, and lab improvement projects, working with Museum departments and outside contractors.
• Initiate and manage contracts for various projects. Negotiate and enable contracts for and payments to independent contractors. Submit requisitions and supplier invoices in order to acquire goods and services

Development and Outreach

• Assist with donor outreach, donor oversight, donor event planning, and event execution.
• Plan department tours in conjunction with scientists. Track tour attendees and maintain contact lists.
• Track all donor funds and monitor specified fund spending; ensure donations are allocated correctly.
• Document Scientific Research projects for development and outreach purposes (photographs laboratories and staff).
• Assist Scientist in Charge in drafting, editing, and designing departmental Annual Report. Ensure all donor and copyright information is properly listed.
• Augment and update departmental online presence including on social media and departmental pages on The Met’s website.
• Prepare grant proposals and all reporting on grant-funded activities with Scientist in Charge.
• Draft letters of thanks to donors.

REQUIREMENTS & QUALIFICATIONS:

• Bachelor’s degree required. Previous study in fields applicable to the position such as Business Management, Museum Studies, Public or Non-Profit Administration, or Library and Information Science are preferred but not required.
• 5 years of demonstrated administrative job experience, preferably within a cultural institution.
• Ability to anticipate departmental needs, to initiate activities, and to follow through independently.
• Proven track record as a competent, detail-oriented, proactive administrator with ability to both work independently and with a diverse group of professionals.
• Excellent communication and writing skills.
• Excellent interpersonal skills including professional and pleasant telephone manner.
• Outstanding organizational skills and ability to multitask.
• Experience with managing and record-keeping of financial data required.
• Experience with event planning and execution is essential.
• Professional competency with word processing software and web content management systems (such as Sanity)
• Advanced level abilities with Excel.
• Experience with project management software (such as JIRA), and museum collection management systems (such as TMS) is desirable.
• Willingness and ability to learn and implement new software as necessary.
• Experience interviewing and supervising volunteers is preferred.
• Fluency in English required; foreign language proficiency a plus.

COMPENSATION RANGE:

• Pay Range: $90,000.00 – $95,000.00 / Annually

The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

Location Requirements

At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees.
Note: Benefits Offering may differ based on Employee Status.

• Medical, dental, vision and life insurance
• 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
• Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
• Long-term disability coverage
• Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
• Commuter benefits (pre-tax income for parking or mass transit expenses)
• Free financial-planning services
• Financial assistance for relevant coursework, seminars, and training programs
• 25% discount for staff in Museum shops
• A subsidized staff cafeteria
• Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

How to Apply

Click here to apply online
JR-43669

About the Metropolitan Museum of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.

• Respect: Engage one another with collegiality, empathy, and kindness, always.
• Inclusivity: Ensure that all are and feel welcome and valued.
• Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.
• Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.
• Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.

We recognize that it is highly unlikely that someone meets 100% of the desired attributes for a role. If much of this job description describes you, then please apply for this role.

The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

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