Full-Time Programs Manager
Arts for Learning San Diego (A4LSD), the largest and oldest not-for-profit organization in San Diego County focusing solely on arts education services, provides arts learning opportunities for students, families and communities. A4LSD operates residencies, workshops, assemblies, family arts nights, and professional learning for teaching artists and classroom teachers.
The purpose of this position is to oversee programs ensuring partnership alignment and quality of programs. This position works closely with the A4LSD Programs Team to ensure Professional Teaching Artist Development and quality of programs delivered. This is a critical leadership position in the ensuring programming direction and day-to-day operations are aligned with organizational mission and culture. This position serves as a liaison between the partner/school receiving services and the Arts Partners/Professional Teaching Artist’s delivering them. This position currently reports to the Programs Director, and receives program support from the Programs Coordinator position (when active).
DUTIES AND RESPONSIBILITIES
- Serve as the primary point of contact to the SDUSD VAPA Program Manager and VAPA Resource Teachers, Schools and artists
- Participate as a key member of the Learning Through the Arts Leadership Team
- Oversee all phases of advising participating schools in the selection of arts integration residency programs
- Maintain accurate records and budgets to comply with the terms of the contract
- Provide principals with ongoing access to site specific budget details
- Participate in and/or facilitate information workshops for principals as needed
- Attend culminating events as needed
- Assist with planning meetings and/or observations at schools experiencing difficulties as needed
- Participate in conflict resolution meetings between school sites and Nonprofit Partners as needed
- Provide additional logistical support and coordination at sites with more than one Nonprofit Partner
- Participate and assist in professional development workshops focused on the integration of teaching artists into the classroom
- Advise participating schools in the selection of qualified arts integration providers and teaching artists
- Maintain a standard administrative process for contracting and compensating teaching artists and nonprofit providers
- Streamline the system for providing Nonprofit Partners, school sites, and the Learning Through the Arts Leadership Team with ongoing access to both static and developing program documents
- Manage all phases of Nonprofit Partner contracting and invoicing
- Serve as the primary point of contact for Nonprofit Partners
- Monitor the work of Nonprofit Partners in terms of performance benchmarks and metrics
- Monitor teaching artists progress and collection of performance data, which includes site visits, one-on-one meetings with classroom teachers and artists, trouble shooting, professional development, etc.
- Oversee all phases of annual Nonprofit Partner and Teaching Artist satisfaction surveys
- Oversee completion of all nonprofit provider and teaching artist evaluative reports
- Streamline the teaching artist time sheet and Nonprofit Partner invoicing procedures
- Create and implement a system for arts supply reimbursement for Nonprofit Partners
- Work with the Executive/Programs Director to facilitate quarterly Nonprofit Partner check-in meetings
- Manage A4LSD residency artists in the LTA program according to A4LSD standards
- Oversee programs in music, theatre, dance, visual art, literary arts, and media arts in San Diego County School Districts
- Maintain current partnerships with School Principals, Arts Program Coordinators, PTA Leadership, After-School Site Supervisors, and Classroom Teachers in an effort to co-create collaborative in-school and after-school arts education programs, as well as support Programs Director in initiating new community partnerships and marketing services to the community
- Ensure ongoing efficient and effective use of Salesforce by maintaining Salesforce accounts related to programs including up-to-date contracts, records, artist information, required documents, venue demographics, materials and supplies, etc. are all entered completely, accurately and in a timely manner
- Create ongoing contracts with school districts and/or individual sites and Professional Teaching Artists as independent contractors
- Create, manage, and track invoices and payments, at the artist and venue levels to ensure accuracy and timeliness
- Monitor programs through periodic on-site visits, observations and evaluations
- Distribute & collect program data (pre/post assessments) as well as program documentation in the form of letters, sample art work, pictures, videos, etc.
- Understand & articulate the diversity of programs that A4LSD offers including: Arts Education, Arts Integration, Arts Intervention, and STEAM programming including format variations such as In-School, After-School, PLC Rotations, 1:1 & Small Group (Arts Intervention only), and Summer Programs; Assemblies, Workshops, Family Arts Nights and Professional Development
- Make sure Professional Teaching Artists are up-to-date with DOJ clearance, TB testing, business license, Mandatory Reporting, Insurance and other relevant district requirements
- Oversee and distribute materials for teaching artists (i.e. timesheets, lesson plan formats, etc.)
- Support artists in creating original curriculum for 6-32 week in-school and after-school residency programs, Pre-K-12th grade, as appropriate and aligned with A4LSD and standards, as appropriate
- Assist the Programs Director, Grant Writer and Development Director with support materials and documentation for all funding related to programs being managed to ensure there is sufficient underwriting support for the organizations sustainability goals.
- Participate fully in donor campaigns, fundraising events, and friend-raiser events as appropriate and support events, communications and fundraising efforts of A4LSD.
- Work with the Programs Director/Development Director/Executive Director to identity and promote ways to connect A4LSD artists with the Board, Donors and funders through public events
- Assist the Programs Director in soliciting partner and artist support letters for fundraising
- Collect research based documentation for grants, reports, etc.
- Represent A4LSD as a cohesive, collaborative professional team member at all times
- Provide ongoing marketing and communications materials and content regarding programs, teaching artists, and events for the A4LSD Website, Program Guide, General Newsletter, Artist-to-Artist, e-Blasts, social media sites, blog, etc. (A minimum of 90 days advanced notice and promotion of public events)
- Provide Board Reports and updates as needed, as well as make appropriate contributions to A4LSD Annual Reports
- Work with the Programs Director to ensure the timely and accurate collection, analysis, and reporting of program data and using same for trending, forecasting and informed recommendations. Having quantifiable and historical data available for same and maintaining accurate service metrics for program/s.
- Participate and present A4LSD programs at schools, conferences and community events
- Advocate for the value of arts education and the placement of professional working artists in schools and the overall community in the context of conferences, workshops, meetings, etc.
- Distribute & collect program photo releases, family informational letters, and program swag at all school sites, as appropriate
- Co-Lead Artist Information Events as a way to continually build & refine the teaching artist roster at A4LSD, on an as-needed basis. Actively recruit and engage high quality teaching artists as independent contractors through a formal vetting process
- Work with the Programming Team to find innovative ways to attract, recruit, develop and retain the best quality Professional Teaching Artists to A4LSD
- Manage A4LSD Teaching Artist Roster including hiring, ongoing observation/critical feedback, lesson planning & curriculum support, and problem solving at sites and/or with Professional Teaching Artists as needed
- Model alignment of all with the A4LSD Mission/Vision and Core Values & Beliefs; Galvanizing the artist community around ideas that strengthen their partnership with A4LSD and their commitment to the A4LSD vision
- Work with the Programming Team to identify and develop Professional Learning opportunities; Attend, inform and encourage Professional Teaching Artists to participate in relevant professional learning opportunities within the community
- Work with Programming Team and Professional Teaching Artists to continuously strengthen and develop quality programming to all students, families, communities, partners and artists
- Co-plan and co-lead Annual Artist Events with other Program Managers including: nominating the Teaching Artist of the Year award, coordination of photo/video slide show, and co-planning inspirational activities that motivate artists and creative positive culture to work in
- Work with the Programs Director/Executive Director to create the program/s budget/s and manage oversite of same to attain annual budgetary goals of sustainability
- Responsible for program expansion, growth and depth in accordance with the A4LSD Strategic Plan
- Participate in the screening, program development and other planning of special events, culminating activities or performances representing A4LSD
- Plan, advertise and facilitate workshops and presentations in the community to further A4LSD’s position as a leader in arts education and to raise professionalism of the teaching artist field to further grow our reach and ensure long term sustainability through collaboration and partnership
- Work in partnership with the A4LSD Team and Board on special projects, events and other duties as assigned
Supervises and/or coordinates with contractors to:
- Complete an assessment and revision of the Nonprofit Partner application and vetting process
- Maintain a directory of Nonprofit Partners offering arts integration residencies and complimentary programming for grades K-12
- Oversee the application, vetting and orientation process for new Nonprofit Partners who wish to be added to the directory
- Facilitate orientation meetings for new hires at existing Nonprofit Partner organizations as necessary
Skills and abilities:
- A passion for arts education in school and community settings, including the role of teaching artists/community artists in education
- At least five years arts-based teaching experience in schools/community settings
- At least two years of experience planning, implementing and evaluating arts education (discrete arts education + arts integration) as well as helping others plan, pilot and assess their own arts and arts integrated lessons
- Demonstrated ability in observing teaching artists and/or classroom teachers and providing constructive feedback and facilitating discussions
- Experience in evaluating artistic merit of diverse arts programs
- Experience in supervising, coaching, mentoring and evaluation
- Experience in project management, including project data tracking, and budget creation, management and tracking
- Proven experience in significantly growing a portfolio of programs/services
- Demonstrated ability to work collaboratively across departments and stakeholders
The Program Manager should have a basic understanding of the arts education movement at the local, state, and national level including knowledge of the National Core Art Standards, (NCAS), California VAPA Standards, Common Core, Standards for Professional Learning, 21st Century Skills, STEAM movement, Media Arts and the Trauma-Informed/Restorative Justice movement. A Bachelor’s degree is required in arts, education, non-profit program management, or another relevant field. Deep knowledge of the arts education field, innovative visioning of the future, people skills, resilience, adaptability, great organizational skills, time management skills, the ability to prioritize, and strategic thinking skills are all needed for success in this position. This position requires an organized, self-starter with three to five years of non-profit arts program management is highly desired. A passion for arts education and serving the community is a must! A commitment to the mission/vision of A4LSD and believe in the power of arts education. Must be able to work well with people (artists, educators, staff) and possess excellent professional communication, curriculum writing skills, problem solving skills and be able to work with a diverse population. An entrepreneurial and self directed attitude. Comfortable multi-tasking and agility balancing multiple projects simultaneously. High professional ethical standards. Experience working with diverse communities and a commitment to cultural sensitivity and fluency. A sense of humor. A strategic, team oriented outlook paired with a keen attention to detail. Strong computer literacy is essential including Microsoft Suite, Constant Contact, Outlook, Salesforce, and Adobe. The ideal candidate for this position is able to move fluidly between both hemispheres of the brain, using strong analytical skills and attention to detail when necessary, as well as building strong relationships with all program partners that result in mutual respect and camaraderie. A life-long learner remaining grounded in best practices and new research via classes, conferences, research, etc. that will inform all aspects of duties and responsibilities.
No phone calls please.
Submit cover letter, resumes and references to: firstname.lastname@example.org
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