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10 Jan 2019

Full-Time Program Manager

Gateways Music Festival, Inc.  Rochester, New York, United States

Gateways Music Festival - jobs

Job Description


The Program Manager, in coordination with the President & Artistic Director and the Artistic Programs Committee, plans, organizes and implements all musical activities related to the Gateways Music Festival and at other times, including, but not limited to, orchestra, chamber music, enrichment activities and public programs.  Additionally, the Program Manager, in coordination with the Office Manager, oversees travel and lodging for musicians and coordinates musicians’ non-musical activities (e.g., meals, receptions) during the Festival.

About Gateways Music Festival

Gateways Music Festival provides a welcoming, supportive, rejuvenating and artistically invigorating experience for professional classical musicians of African descent.  Approximately 125 musicians participate in the six-day Festival which includes more than 50 chamber music and orchestral performances throughout Rochester.

Gateways participants are members of professional orchestras; faculty from music schools and conservatories; and freelance artists.  A Young Musicians Institute attracts approximately 50 young musicians.

Gateways was founded by African-American concert pianist and retired Eastman School of Music associate professor Armenta Hummings Dumisani, named one of the “Juilliard 100,” a list of the institution’s most prominent graduates in its 100-year history, and has been based in Rochester, New York since 1996.

While an independent 501(c)3 non-profit organization, Gateways Music Festival has an important association with the Eastman School of Music.

Duties & Responsibilities:

  • Festival and Artistic Planning (50%)
    1. Create, send and receive the online application form and, in coordination with the Music Director, the Artistic Programs Committee and section principals, select musicians for participation in each Festival.
    2. Develop communication plan and maintain timely and relevant communications with musicians about the Festival.
    3. In coordination with the Chamber Music in the Community committee, select performance locations and salon hosts for approximately 50 community-based performances during the Festival.
    4. Secure and distribute orchestra and chamber music parts.
    5. Oversee chamber music groupings, along with Artistic Programs Committee, and assist with repertoire selection.
    6. Assemble all concert and recital programs.
  • Logistics (25%)
    1. Manage and organize musician check-in and enlist volunteer support to assist in the process.
    2. Arrange musicians’ group meals during the Festival.
    3. Identify and contract with sound and video engineers to record Festival performances.
    4. Work with University to arrange for in-town transportation for musicians.
    5. Secure any required instruments, i.e., double basses, contra-bassoon, percussion, etc., for Festival performances.
    6. Maintain musician payroll worksheet, work with Office Manager to generate and issue honoraria at the end of the Festival.
    7. Create musician handbook, including detailed schedule.
  • Manage website and social media updates. (15%)
    1. Work with Marketing Committee to develop new website.
    2. Create, edit & update content of website.
  • Staff the Artistic Programs and Marketing & Communications Committees of the board of directors. (10%)
    1. Coordination of meetings, keeping meeting minutes, keeping groups on task.

Experience:    3 to 5 years in arts administration, preferably music related.

Education:      Minimum bachelor’s degree or equivalent required.

Required Skills:   Meticulous organizational skills, consistent attention to detail, proactive and effective communications; advanced knowledge of MS Office software suite. Significant classical music background, orchestra or chamber music required.

Working remotely, outside of Rochester, may also be possible for this position, with the exception of three months preceding the Festival and the month of the Festival.

How to Apply:

To apply for this position or view the full job description, visit Careers at the University of Rochester and search for the position title or Job Code 1254.



Gateways Music Festival and the University of Rochester value diversity and are committed to equal opportunity for persons regardless of age, color, disability, domestic violence status, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation or any other status protected by law. Further, Gateways and the University comply with all applicable non-discrimination laws in the administration of their policies, admissions, employment, and access to and treatment in their programs and activities.

Job Categories: Music. Job Types: Full-Time. Job Tags: management, manager, media, and music. States: New York.

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