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29 Jun 2022


Program Coordinator

Native Arts & Cultures Foundation  Portland, Oregon, United States

Job Description

Reports to:  VP of Programs and Partnerships

Position:  Full-time, non-exempt

Salary:  $48,000-$52,000/year plus benefits

Location:  Hybrid; mix of on-site support and off-site work.


Who We Are:

The Native Arts and Cultures Foundation (NACF) is a Native-led national organization dedicated to promoting the revitalization, appreciation, and perpetuation of indigenous arts and cultures. Its mission is to advance equity and cultural knowledge, focusing on the power of arts and collaboration to strengthen Native communities and promote positive social change with American Indians, Native Hawaiian, and Alaska Native people in the United States. Through its program initiatives, NACF supports Native artists, culture bearers, and projects that are focused on environmental, cultural, and social change.  We support artists to create new work, develop their arts practice, and produce projects in collaboration with communities.  Support includes financial resources, artist training, and professional development, presenting and promoting artist work, and project management. NACF will continue with community engagement across the continental 48 states, Alaska, and Hawaii as it pertains to raising the visibility and availability of Native resources and knowledge to address cultural equity, strengthen Indigenous peoples, and decolonize outdated systems and practices.

Located in the Pacific Northwest, an area known for its rich Native traditions and dedication to artistic endeavors, NACF is based out of Vancouver, Washington, and Portland, Oregon. In 2020, Yale Union, a contemporary arts center, rematriated its 40,000-square-foot Portland, Oregon building to NACF. It will be renamed the Center for Native Arts and Cultures.


The Position:

The Program Coordinator reports to the Vice President of Programs and Partnerships and is responsible for providing day-to-day administrative and logistical coordination for NACF’s grantmaking programs, exhibitions, and events. This position works collaboratively and closely with members of the Programs team and in cooperation with all departments, including Finance, Development, Executive Office, Operations and Communications. This position requires strong communications and detail-oriented project management,  cultural sensitivity, and a team attitude.  NACF operates as a hybrid office, and this position is will have in-office as well as remote work environments.

Primary Responsibilities:

  • Update, and maintain artists files, including obtaining bios, headshots, W-9s, media releases, signed contracts and agreements, etc.
  • Update, maintain, and track artist/participant data across systems, (Smartsheets, Box, Submittable, Zoom, Docusign and Bloomerang, etc).
  • Provide administrative and logistical support for site-visits, orientations, panels, trainings, seminars, meetings, convenings, exhibitions, and special events, (both virtual and in-person).  Support may include:
    • Draft, distribute, collect, and file agreements and corresponding paperwork
    • Submit and track payment requests
    • Transcribe discussion minutes/notes
    • Coordinate travel and accommodations
    • Collecting artwork inventories and appraisal information from artists
    • Eligibility and completeness reviews for various submissions
    • Calendaring check-in calls with grantees and tracking grant reports
    • And Other tasks and activities as needed.


  • Ensure timely communication and maintain positive rapport with grantees
  • Provide day to day coordination with all NACF departments
  • Track and process renewals for existing subscriptions and memberships
  • Provide day-today administrative and calendaring support to the VP of Programs and Partnerships
  • -s assigned. NACF reserves the right to assign additional duties and to add, delete, or modify any essential or marginal job functions.


  • Two to four years of progressive administrative experience in a private or public sector organization
  • Demonstrated Project Management Skills
  • Demonstrated ability to manage detailed information in a complex environment.
  • Intermediate MS Office skills
  • Strategic thinker and an excellent communicator with strong proofreading skills and attention to detail.


  • Knowledge and understanding of Native peoples and tribal cultures.
  • Knowledge and understanding of Native cultures and arts (Native Hawaiian, Native American or Native Alaskan).
  • An arts and cultures background.
  • Curatorial/museum experience.

Travel: May be required and may include weekends.

Work Hours: Flextime Monday through Friday between 8am and 6pm. However, this salaried position may require additional hours to meet business needs, including some evenings and weekends.

Equipment Use: Personal computers, standard office equipment and tools


Application Information:

Nonprofit Professionals Now is happy to be working with NACF on this key program position.  To apply for this position, please submit resume and a letter of interest highlighting your interest in NACF and your work in program coordinating roles.

Application Portal:…↗↗

Application Deadline:  July 13, 2022


Full-Time Job in Arts and Culture:
Program Coordinator
Native Arts & Cultures Foundation
 Portland, Oregon, United States

Job Categories: Arts and Culture. Job Types: Full-Time. States: Oregon.

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