Full-Time Program Assistant, Theater Education
Theater Education at the Kennedy Center encompasses the Kennedy Center American College Theater Festival (KCACTF) and Kennedy Center Theater for Young Audiences (KCTYA), as well as audience engagement events, classes and workshops, and other learning opportunities, surrounding theatrical programming within the Education Division and throughout the institution. Theater Education is a team of six, working within the larger Education Division. The Program Assistant position works across programs but sits primarily with KCACTF. All Theater Education team members contribute to the development of new work, collaborate with exciting theatre artists in the field, and foster the next generation of theatre artists and audiences.
As Theater Education is still developing, this position will have a role in envisioning the future of our programs.
The Program Assistant provides administrative, clerical, and logistical support across the Kennedy Center’s Theater Education programs and activities.
Support may consist of company management; event coordination and logistics; travel arrangement for artists, creative teams, and students; and facilitation of season auditions. Additional duties include updating websites and social media; processing financial paperwork for the departments; serving as a main contact for participants in association with the Manager of KCACTF & Theater Education; and providing additional support as needed on all projects.
As part of the larger Theater Education team, the Program Assistant participates in the development and commissioning of new work, and strategic planning for the Theater Education programs.
Duties and Responsibilities:
35% Company Management – Book travel and accommodations for KCACTF Regional Festivals and National Festival, TYA productions, and various other trips; assist with registration of KCACTF National Festival participants; coordinate artist hospitality; and serve as a primary contact for artists and participants.
35% Event/Production Logistics – Assist in preparation for the KCACTF National Festival and summer intensives as well as for the New Visions New Voices Festival with KCTYA; assist in preparation for workshops, rehearsals, and auditions (scripts, calendars, forms, guest artist passes); oversee space booking in ArtsVision for KCACTF; arrange for opening night celebrations; arrange catering and meeting logistics; represent KCTYA/KCACTF to school and public audiences as needed.
15% Finance/Administrative Support – Process requisitions and purchase orders; track KCACTF school payments; process expense reimbursements and U.S. Bank credit card statements.
15% Administrative Support – Coordinate daily office upkeep and manage administrative needs; provide clerical support to KCTYA and KCACTF Artistic Directors and Managers; manage website and social media updates, including the Theater Education application pages; check general phone line messages and email accounts; assist in training of department interns; copy-edit documents; and research possible future commissions.
N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures.
N/A Other duties as assigned.
1. An undergraduate degree in the theatre arts, arts management, or other related field, or equivalent professional experience. Preferred: experience in theater education, development of new work, and/or performing arts for young audiences.
2. Strong communication skills, proficient writing and editing skills, basic accounting skills.
Minimum Skills and/or Knowledge Required
1. Previous experience in general administrative work; a background in the performing arts is helpful. Should have a general understanding of the arts administration structure in the world of professional theater and work well with deadlines.
2. Strong customer service and interpersonal skills; excellent written communication skills. Must be flexible and possess good organizational skills in order to help facilitate the support needed for the running of the programs.
3. Computer literacy, including experience with Microsoft Word and Excel, as well as social media platforms such as Facebook, Twitter, and Instagram. Experience in basic graphic design a plus.
While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.
The noise level in the work environment is moderate.
Travel up to 5% may be required.
How to Apply
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The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation’s cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.
Job Categories: Education. Job Types: Full-Time. Job Tags: administration, arts education, assistant, management, programming, and theatre. States: DC.
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