Manager of Orchestra Operations
The Organization: Britt Music & Arts Festival, a nonprofit organization, is the Pacific Northwest’s premier outdoor summer performing arts festival. Located in the historic 1850s gold rush town of Jacksonville, Oregon, Britt presents dozens of summer concerts featuring world-class artists in classical music, jazz, blues, folk, bluegrass, world, pop, and country music. Britt’s performance venue is a naturally formed amphitheater set among majestic ponderosa pines and native madrones on the beautiful hillside estate of 19th century photographer Peter Britt. Tens of thousands of music lovers enjoy Britt’s world-class performances, spectacular scenery and casual, relaxing atmosphere that combines stadium seating within a natural setting.
Britt presents and produces concerts spanning numerous genres, with 30 concerts in popular genres (rock, country, reggae, etc.) that supplement our annual three-week Britt Orchestra Festival, which includes 7 orchestral concerts. Annually, the Britt Festival Orchestra (BFO) brings a unique group of musicians together each summer to perform under the leadership of Music Director Teddy Abrams, a rising star in the symphonic world. The Britt’s summer festival spans 20 days and includes six performances with the full BFO, plus additional events such as chamber music concerts and curated performances for children, all at the extraordinary outdoor venue. Established in 1963, the BFO is an all-star ensemble of musicians from many of the most important and respected year-round orchestras in the country who teach at some of the finest conservatories and universities in the world. Britt’s audiences, often including more than two thousand people per concert, experience a remarkably diverse selection of music under the stars, ranging from early Renaissance to numerous living American composers.
This is a Full-time permanent position (1 FTE) classified as Exempt.
Salary Range: $55,000 – $60,000
Hire Date: November 1, 2021
Work could be performed remotely for first six months
Send Cover Letter and CV to email@example.com
Supervisor: President & CEO
General Description: This position encompasses two primary roles—artistic administration and orchestra management. The MOO serves as liaison between the Music Director, Orchestra, Orchestra Committee, CEO, and other Britt staff to ensure the effective administration and production of the Britt Orchestra Season.
The position emphasizes extensive interdepartmental collaboration, requires some evening and weekend hours and active, supervisory presence at all orchestra events.
Duties and Responsibilities:
- Participate in strategic and long-range planning as it pertains to the Britt Orchestra Season.
- Develop and maintain an annual master calendar of orchestra events
- Assist the Music Director with concert research, programming discussions and guest artist selection
- Advise and collaborate with the Director of Programming in the booking and contract negotiations for all orchestra guest artists
- Oversee guest artist advancing, travel and rehearsal schedules, artist hospitality and all artist-related communication
- Serve as organizational liaison and administrative assistant to the Music Director including: preparation of all orchestra correspondence (i.e. responses to musicians’ requests for leave of absence and notifications of non-renewal), advising in matters of contract interpretation and precedence, coordinating MD schedule and other duties as they arise
- Ensure that the Orchestra Master Agreement is properly adhered to by all parties and inform the CEO and Music Director of any problems, need for change or violations of the agreement
- Assist President and CEO with Master Agreement preparation, negotiations and final documentation
- Prepare Britt Orchestra season budget; provide oversight of expenditures and strategize revenue resources
- Write all Grants associated with direct support of the Britt Orchestra and Britt’s Education Programs
- Work closely with marketing staff to facilitate the Britt Orchestra promotion and public relations
- Draft orchestra related Press Releases
- Work closely with other permanent staff to brainstorm and implement orchestra audience access and participation initiatives
- Write the Britt Orchestra Season Program content and coordinate submissions for souvenir program book and website, including: personnel lists and bios, repertoire, program notes, etc.
- Work with Development staff to provide direction and oversight for all orchestra parties and special events and fundraising/friend raising opportunities
- Direct and supervise seasonal staff for Orchestra.
- Serve as organizational liaison to the Britt Orchestra Committee
- Work closely with the Orchestra Librarian to coordinate acquisition, preparation, inventory and storage of the music library and maintain the library catalog
- Notify the Music Director, Orchestra Committee and principal players of openings in the orchestra in accordance with procedures outlined in the Orchestra Master Agreement
- Maintain an up to date orchestra personnel database and serve as the primary contact for musicians inquiring about openings in the orchestra
- Maintain host family database and oversee all aspects of host family program including all correspondence with hosts and musicians, and placement
- Prepare list of audition requirements and actively seek to locate the most qualified applicants to fill orchestra vacancies through annual audition process
- Review audition recordings and resumes, and prepare and submit recordings to the Music Director in accordance with in the Orchestra Master Agreement
- Prepare and issue orchestra musician Personal Service Agreements, establish appropriate deadlines for contract return and provide copies to Finance and Benefits Manager
- Prepare the season rehearsal schedule in collaboration with the Music Director and/or guest conductor(s) and distribute rehearsal and performance schedules to orchestra personnel and Britt staff
- Work with string principals to establish and communicate seating rotations
- Prepare or review all correspondence to orchestra musicians from the Association
- Conduct player reviews and evaluations and communicate individual contract status to all musicians
- Arrange for orchestra hospitality, including: musician housing, distribution of complimentary tickets and preparation of orchestra welcome information
- Work closely with Production Manager to establish a building schedule and staffing needs, and to ensure technical requirements (e.g. sound, lighting, stage set-up, piano tuning) are met
- Confirm all auxiliary and non-standard instrument needs with Music Director and assist production staff in acquiring any additional instruments or equipment needed
- Work closely with the Orchestra Personnel Manager during the season to ensure good working relationships and the best possible Britt Experience for the musicians.
- Manage the Classical Annual Fund including appeals, acknowledgments and database
- Track and record Orchestra in-kind donations and trades
- Attend regular Board meetings and Annual Meeting
- Attend a minimum of 3 Britt Presents concerts each season
- Support co-workers programs and events
- Other duties as assigned by the President and CEO.
Bachelor’s degree in music, arts management or a related field and a minimum of three years administrative experience in a nonprofit performing arts organization with an orchestra.
- Demonstrate a commitment to artistic and operational excellence
- Ability to lead, manage and inspire others with creativity and adaptability
- Knowledge of the principles and techniques of orchestral performance, classical repertoire and guest artists
- Organized, energetic, and able to handle multiple tasks simultaneously
- Able to work independently and meet strict deadlines
- Excellent written, verbal, and interpersonal communication skills
- Able to serve as articulate ambassador to community groups and the general public
- Strong computer skills in word processing, spreadsheets and CRM database management
- Minimum of three years’ experience managing an orchestra
President & CEO, Music Director, Director of Education and Engagement, Director of Programming,
Permanent Staff, Orchestra Musicians, Orchestra Personnel Manager, Orchestra Librarian, Britt Production Team, Seasonal Assistant, and Interns.
Job Categories: Arts and Culture. Job Types: Full-Time. Job Tags: manager, music, and orchestra. States: Oregon.
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