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30 Jan 2020

Full-Time Event Producer, Hess Theater

Whitney Museum of American Art  New York, New York, United States

Whitney Museum of American Art - job posting

Job Description

The Whitney Museum seeks a full time Event Producer to provide technical and administrative support for all activities executed in The Susan and John Hess Family Theater – a state-of-the-art 200 seat multipurpose dedicated theatrical space for performance, film & video screenings, education programming, corporate rentals, and special events.
Reporting to the Theater Manager, this position plays a primary role in the technical execution of all Hess Theater based activity.


Key Responsibilities

  • Advance, oversee and implement over 400+ theater-based events as assigned by the Theater Manager
  • Assist in setting and enforcing safe-use guidelines for equipment and theater
  • Collaborate and work closely with members of internal departments—Audio Visual (Local 306), Facilities, Visitor Services, Security, Curatorial, Education Special Events, Exhibitions & Collections—to advise on and realize the delivery of any theater-based activity
  • Act as an interface between external designers/technical staff and internal departments (AV/Facilities) for performative works and special events to accommodate technical needs
  • Manage the operation and upkeep of the theatrical technical systems and facilitate the use of service contracts for theater equipment as needed; provide purchasing suggestions and long-range technical planning for upgrades and improvement to keep the venue in a state-of-the-art condition.
  • Assist in the overseeing and directing of technical staff during load-ins, rehearsals, and strikes in the Hess Theater as needed in conjunction with other internal departments
  • Assist in hiring and supervising freelance project-based support staff as well as a pool of on-call temporary technical staff (overhires)
  • Day to day administrative duties including drafting ground plans, creating renderings, compiling paperwork, and managing inventories


Minimum qualifications

  • Bachelor’s degree in technical theater or equivalent work experience supervising and executing technical aspects of live events
  • 3+ years of experience in producing technical theater-based events
  • Ability to work well in a fast-paced, high-energy environment and problem solve/accommodate last-minute requests that frequently shift in direction
  • Available to work flexible, non-traditional hours including nights, weekends and holidays.
  • Ability to stand; walk, stoop, kneel, crouch, crawl, or work at height for extended periods; comfortable using ladders, vertical and scissor lifts
  • Must be able to lift and move up to 20 pounds frequently; occasionally lift and move up to 50 pounds


Preferred qualifications

  • Strong background in live sound, ETC LED lighting systems, digital and film projections, theatrical rigging, basic systems & network management.
  • Advanced knowledge of standard theatrical software (Vectorworks, Lightwright, ETC Eos Family, QLab)
  • Experience supervising union technical staff and translating lay-speak into useful technical terminology for stakeholders and crew


Application Instructions

Please complete an application located on the Museum’s website:   Include two different examples of  drafting/renderings


About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.


EEO Statement

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

Full-Time Job in Theatre:
Event Producer, Hess Theater
  Whitney Museum of American Art
   New York, New York, United States

Job Categories: Theatre. Job Types: Full-Time. Job Tags: administration, management, museum, performing arts, recruitment, and theatre. States: New York.

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