Deputy Director of Human Resources & Operations
Educational Video Center→ New York, New York, United States
The Educational Video Center (www.evc.org) is seeking an exceptional candidate to join our team as EVC’s first Deputy Director of Human Resources and Operations at this time of strategic growth to help usher the organization into its next phase of innovation and impact. EVC is an award-winning non-profit youth media arts and social justice organization dedicated to teaching documentary video as a means to develop the artistic, critical literacy, and career skills of young people, while nurturing their idealism and commitment to social change.
EVC challenges structural inequities and harmful narratives that disadvantage young people of color in education, careers, and life. We do this by teaching documentary filmmaking to help young people thrive as learners, artists and social justice leaders; building the capacity of teachers and public schools to create youth-centered, culturally responsive classrooms; mobilizing youth-produced media to inspire action; and disrupting systems that harm BIPOC youth, their communities, and the world.
EVC is seeking a highly competent and values-based Deputy Director of Human Resources and Operations team member who excels at both systems and people, and who centers racial justice values in their operations decisions. As part of the organization’s Leadership Team, the Deputy Director will work alongside EVC’s Executive Director and Deputy Director of Programs to ensure a healthy, inclusive, and empowering organizational culture and structure that deepens our organizational values and commitment to racial justice and equity.
Deputy Director of Human Resources and Operations responsibilities include:
HUMAN RESOURCES (60%)
- Lead coordination of the full cycle of the recruitment process and delegate tasks to various administrative staff as necessary, including reviewing and posting job descriptions, screening resumes, scheduling interviews, drafting job offer letters, and communicating with candidates not hired.
- Work to find various avenues to engage in active recruitment, such as career fairs, area specific job boards and other ways to engage candidates with support from various administrative staff.
- Expand our outreach to candidates across diverse audiences, and ensure that job descriptions and interviewing techniques are welcoming and accessible for all.
Onboarding and Offboarding
- Manage onboarding process for new employees, including benefits and payroll enrollment.
- Conduct all necessary fingerprinting and background checks, and ensure completion of mandatory training.
- Co-design and co-facilitate all new employee orientations to ensure a strong introduction to the organization.
- Conduct exit interviews and manage the offboarding process; identifying trends to shape organizational culture.
- Oversee and administer all day-to-day human resource functions including payroll, benefits, time and attendance, maintenance of personnel files, compensation analysis, leave of absence, staff development and wellness, conflict management, performance reviews, terminations, adherence to federal, state and city employment laws and regulations.
- In collaboration with the Leadership Team, ensure staff job descriptions are up-to-date and that goals and key indicators of success are relevant to each position.
- In collaboration with the Leadership Team, oversee performance reviews and develop engaging and supportive tools to build personal and professional development opportunities.
- Support the creation, maintenance, continuous improvement, and implementation of organizational policies and procedures, including the Employee Handbook, in accordance with federal, state, and local requirements as well as organizational goals and priorities.
- Coordinate benefits selection process; Research insurance options to improve our offerings, participate in meetings with providers and coordinate plan selections, and communicate options, costs, and deadlines to staff and answer staff questions.
- Research, negotiate, and implement organization’s insurance options, policies, and claims. Manage insurance renewals and requests: complete insurance renewal paperwork, process requests for insurance documents with funder information, and submit documents.
In close collaboration with others on EVC’s Leadership Team:
- Support and develop systems that promote a highly effective work culture that fosters cooperation, communication, trust, equity, fairness, and inclusivity.
- Ensure managers and staff are held accountable to individual responsibilities and shared expectations in line with EVC values.
- Learn about and participate in the development of restorative justice circles/conflict resolution/conflict resilience and feedback systems
- Conduct organization-wide gap analysis to determine focus areas for staff-wide trainings, leadership development opportunities, and upskilling individual contributors and people managers.
- Create and execute regular processes (surveys, 1:1s, focus group sessions, etc.) to actively listen to employees at all levels and to support positive employee engagement and trust.
FINANCIAL MANAGEMENT (20%)
- Coordinate day-to-day finance operations, liaising with our outsourced accounting firm; this includes processing deposits, payables, reimbursements, invoicing, ensuring adherence to accounting policies and practices, and coordinating and supporting the preparation of annual audits and regular financial reports.
- With implementation support from the Executive Director and others lead the effective and efficient administration of a complex grants and contracts portfolio throughout the entire post-award life cycle ensuring compliance with all grant and contract regulations, policies, and procedures.
With support from the Executive Director and Deputy Director of Programs:
- In collaboration with Programs staff, oversee the development, implementation and enforcement of inventory management policies and procedures to ensure equipment safe keeping and accountability; monitor for replacement needs.
- Oversee maintenance and improvements of all information technology, digital security systems and office equipment such as printers/copiers, and phones.
- Assess office space needs and make recommendations for optimizing and expanding space
- Act as primary liaison with building management for repairs, cleaning and security
- Manage all vendor relationships and accounts
Other responsibilities as assigned.
- Bachelor’s degree or equivalent experience required; SHRM or other relevant human resources training preferred
- 3-5+ years of progressive experience with nonprofit human resources, financial administration, and operations; Track record of success in leading talent acquisition and performance management highly preferred
- Experience leading a team preferred
- Experience developing effective human resources systems and processes; A passionate advocate for the positive impact that effective, inclusive structures can have on an organization
- Enthusiasm for professional learning and personal growth
- Will approach the role with a commitment to collaboration and empathy, confidentiality, and high level of discretion, humility, self awareness, and maturity, while maintaining flexibility.
- Ability to deliver challenging information and engage in difficult conversations effectively
- Ability to manage multiple strategic projects and deadlines in a fast-paced, results-oriented work environment, while maintaining a very high bar for quality.
- Has an anti-racism and social justice lens, and an ability to talk fearlessly about race, class, gender, sexuality, migration, ability, and structural injustices.
- A passion for youth media and social justice, as well as a familiarity with current social, political, cultural, and economic issues.
Must be culturally humble and have an anti-oppression lens when it comes to decision making, diversity, equity, and inclusion.
Along with the specific qualifications and experiences noted above, the ideal candidate for this position will be expected to demonstrate the following competencies:
- Commitment to Results:
Takes action to produce high-quality work with measurable results in service of EVC’s mission and young people.
- Strategic Collaboration:
Understands how and when to work with others to drive strong results. Able to balance attention to both results and relationships.
- Learning Agility:
Effectively adapts own approach in response to new information and/or situational changes.
- Fostering a Thriving Community:
Contributes to a work environment that embraces organizational values and works effectively across identities.
- Project Management:
Effectively and consistently manages tasks and processes to on-time completion of clear and predetermined outcomes.
The position will be compensated at a full time rate with benefits in the range of $80,000 – $90,000 commensurate with experience, and will be supervised by EVC’s Executive Director.
This position is eligible for vacation, sick days, and organizational holidays with health, dental, vision insurance and more.
The position will start with a 3-month introductory period to determine mutual fit.
Location: This is a hybrid position that will largely work in-person and remotely as determined in collaboration with supervisor.
Please submit your resume, writing sample, and a thoughtful cover letter detailing how your experiences match the responsibilities of the position, and how you heard about this position, to firstname.lastname@example.org.
Please include the title of the position in the subject line.
Applications will be considered on a rolling basis and handled with confidentiality.
As an organization EVC is committed to engaging in work that disrupts and roots out systems and structures that perpetuate racial inequities and oppression. We intentionally seek to build and maintain a diverse and talented team that reflects the backgrounds and experiences of our students and creates an inclusive environment for all employees. As an Equal Opportunity Employer, EVC encourages applications from all individuals regardless of age, gender, race, ethnicity, sexual orientation, marital status, physical ability or any other legally protected basis
Educational Video Center
New York, New York, United States
Job Categories: Education. Job Types: Full-Time. Job Tags: director, finance, human resources, management, and video. States: New York.
Please Share the Deputy Director of Human Resources & Operations job: