Company Manager

26-Jan-2023
Company Manager
American Repertory Theater
61334BR

Job Summary

Under the leadership of Artistic Director Diane Paulus, the A.R.T. seeks to expand the boundaries of theatre by producing events that immerse audiences in transformative theatrical experiences that expand the boundaries of theatre.

Reporting to the Artistic Producer, and working closely with the Line Producers, the Company Manager is a key member of the Artistic team responsible for overseeing the onboarding of and hospitality for all visiting artists. The Company Manager serves as the central connection point from artists to staff at the theatre, as well as to individuals in the Harvard and Cambridge communities. The Company Manager and larger artistic team are responsible for a high standard of care that allows visiting artists to create the best possible work for A.R.T.’s audiences. COVID safety and protocol compliance have also become a central responsibility of this position.

Additionally, the Company Manager supports the Artistic Producer with the contracting and payment of artists for all productions and presentations, designated events, and affiliated projects both in Cambridge and abroad.

Position Description

Company Management:

• Oversee onboarding and support for visiting artists from signed contract through rehearsal, tech, and performances, ensuring a welcoming, safe and comfortable working environment for all artists with the A.R.T.
• Responsible for securing travel and accommodation for visiting artists to the theatre; working with Assistant Producer and artists, agents, and designees to secure travel and housing in line with contractual requirements and budgetary goals. Manages the local transportation for all artists alongside the Assistant Company Manager.
• Write, manage, and prepare all union contracts (AEA, SDC, etc.) for signature and tracking and filing of all Artistic contracts and paperwork
• Establish and manage relationships with various vendors both internal and external to the University, including but not limited to doctors, hotels, caterers, transport services, and peer organizations; securing favorable rates and services, processing payments, maintaining continued good standing, etc.
• Be “on-call” for visiting artist to assist with emergencies, including but not limited to medical, travel, and housing emergencies.
• Coordinate Artistic Office coverage for tech/previews and half hour calls, participating in both in rotation with Assistant Company Manager and Artistic staff.
• Liaise with Production Office and Production Stage Manager to ensure a safe and comfortable working environment for visiting artists.
• Connect artists seeking treatment for both professional and personal medical needs with service providers, supervising the accident report and workers’ compensation process for visiting artists when appropriate
• Work closely with Facilities Manager to maintain all artist housing and track maintenance requests for visiting artists.
• Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners.
• Serve as direct supervisor for all independently contracted Equity artists
• Serve as direct supervisor for all artistic interns, working with the artistic office to manage weekly schedule and workload
• Ensure compliance with all COVID safety protocols put forth by the university, state and local government, and numerous unions representing all artists.

Financial Administration:

• Direct and sole management of the travel and accommodation budgets for all productions and presentations, designated events, and affiliated projects (approximately $1 million annually); tracking costs and providing reports to organization, ensuring the department is on budget
• Co-manage the cross seasonal budget for the artistic department with the Artistic Producer (approximately $1.5 million annually)
• Manage and process artist payroll and reporting
• Manage and process all payments to artists for all productions and presentations, designated events, and affiliated projects
• Assist the Assistant Producers on securing insurance for instruments and other valuables not covered under production

As a representative of the Artistic Office:

• Represent the A.R.T. at various events and industry convenings, including but not limited to fundraising and community engagement events; as well as national conferences and symposiums if requested
• Convene and preside over travel and housing committee
• Attend weekly meetings, including but not limited to the Production Staff, Production Budget, Artistic and Production, and Artistic Programming meetings
• Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners when required
• Substitutes for the Special Assistant to Artistic and Executive Directors when required
• Other duties as assigned by the Artistic Producer

Basic Qualifications
B.A. required. At least three years of professional theatre experience in company and/or general management. Driver’s License and clean driving record. Ability to lift at least fifty pounds.

Additional Qualifications and Skills

:”Excellent communication skills required, must be able to communicate mission with artists and audiences. Must have exceptional people skills, ability to create an excellent working environment for a diverse range of artists, creative types, novices, and beyond. Extreme attention to details and accuracy as well as problem solving skills. Ability to maintain confidentiality and handle sensitive information with care. Ability to multi-task in a fast-paced environment. Team player with a sense of humor. Ability to work evenings and weekends required. Basic familiarity with theatrical union agreements, including but not limited to LORT agreements with AEA, USA, and SDC. Candidates should be fluent in Microsoft Office Suite (Word, Excel and Powerpoint). Knowledge of ticketing software (Audience View/Tessitura, etc) a plus. Familiarity with a club theatre environment is a plus. First Aid/CPR training is a plus.
Working Conditions
This position is located on-site.
Additional Information
A.R.T. is a leading force in American theater, producing groundbreaking work that is driven by risk-taking and passionate inquiry in Cambridge and beyond. Since 2008, Terrie and Bradley Bloom Artistic Director Diane Paulus has pursued A.R.T.’s mission to “expand the boundaries of theater” by programming transformative theatrical experiences, always including the audience as a central partner. A.R.T. is nationally and internationally recognized as a leader of artistic innovation. In recent years, productions that began at A.R.T. have won 19 Tony Awards, and numerous works developed by A.R.T. have been performed throughout the country and around the world.

As the professional theater on the campus of Harvard University, A.R.T. is committed to playing a central role in the cognitive life of the University, catalyzing discourse, interdisciplinary collaboration, and creative exchange among a wide range of academic departments, institutions, students, and faculty members. For more information, please visit our website at: americanrepertorytheater.org/

Commitment to Equity and Anti-Racism

A.R.T. is centering anti-racism as a core value, including in its policies, structure, programming, philanthropy, communications, pedagogy, and workplace culture. This journey will be sustained, ongoing, and foundational to the theater.

The A.R.T. strives to reflect and celebrate the diversity of Cambridge and Greater Boston, the Commonwealth of Massachusetts, the United States and the world in its programming, artists, audience, boards, partners, and staff. The A.R.T. is committed to developing and producing work and creating environments that embrace the full breadth and beauty of our shared humanity. The A.R.T. unequivocally opposes any attempts to divide its community through acts of discrimination, omission, and violence. The A.R.T. is dedicated to making a welcoming and accessible space for people of any identity, background, or ability, including but not limited to: race, ethnicity, nationality or immigration status, gender identity/expression, sexual orientation, religion, age, physical/mental ability, appearance, socio-economic status, education level, and political viewpoint.

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Job Function
Arts

Location
USA – MA – Cambridge

Department
Artistic Administration

Time Status
Full-time

Union
00 – Non Union, Exempt or Temporary

Pre-Employment Screening
Education, Identity

Schedule
Full time. Monday through Friday. 35 hours per week.

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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PI202953995