2 Jun 2020

Full-Time Assistant Registrar

Alberta University of the Arts  Calgary, Alberta, Canada

Alberta University of the Arts - jobs

Job Description

Alberta University of the Arts (AUArts) is looking for an ambitious, collaborative, and detail oriented Assistant Registrar, Curriculum, Registration & Student Information who is passionate about success.

This is a full-time permanent opportunity for a motivated individual who is seeking an opportunity to contribute to shaping the strategies and operations of our Registrar’s Office. Hours of work are 35 hours per week.

The Opportunity

Competition #1920-MA-AP-32

Reporting to the Registrar, the Assistant Registrar – Curriculum, Registration & Student Information plays a key role in the successful daily operations of the Registrar’s Office.

The Assistant Registrar works collaboratively with various stakeholders within the institution and ensures quality delivery of all student services. This role maintains curriculum records, supports the development of the academic calendar and oversees tuition and fee implementation. This position is key in convocation preparation and monitors the evaluation of student academic records to ensure graduation requirements are met.

Key Responsibilities:

  • Oversees timelines and assists with operations within the Registrar’s Office.
  • Participates in setting strategic directions and priorities for the Registrar’s Office.
  • Guides the process for Prior Learning Assessment (PLAR) credits.
  • Interprets institutional policies, procedures and guidelines and communicates them with internal stakeholders (e.g. VPRAA’s Office, School Chairs, faculty, and students) to ensure compliance.
  • Explains policies, procedures, guidelines, and regulations to external stakeholders (e.g. prospective students, parents and general public) while maintaining awareness of the impact on the public perception of AUArts.
  • As the subject matter expert pertaining to academic regulations, student record and curriculum system management and registrar’s office procedures, meets with VPRAA’s Office, School Chairs, faculty, and students to discuss academic and non-academic concerns, which may be broad in scope. These issues may require interpretive skills and creativity in defining problems and in developing resolutions, while still complying with institutional policies and procedures.
  • Oversees the evaluation of student academic records to ensure program progression requirements are met in accordance with established policy.
  • Consults with and advises the VPRAA Office and Chairs on the development of the annual academic timetable, inclusive of numbers of required course sections and scheduling. Monitors and researches trends in registration levels, prepares statistical reports and analyses in support of the timetable process. Directs the generation of the academic timetable and directs its distribution to students, faculty and administrative staff.
  • Responsible for completing and submitting the tuition and fee template to be provided to the financial aid advisor who will report it to Government.
  • Responsible for keeping the AUArts website and other publications up to date.
  • Responsible for inputting fees and fee rules into the student record system to ensure accurate billing of all students. Approving, tracking, and following up on tuition deferments, outstanding balances, invoicing, sponsored students.
  • Responsible for maintaining all institutional records, historical and current, providing course numbers, and all other changes made through academic council to courses, course descriptions, official course outlines.
  • Maintains confidential student records including grades, progression, official records, and financial aid.
  • Prepares operational reports for the Registrar as required.
  • May represent AUArts as a member of provincial organizations as required.
  • Observes AUArts safety policies and performs work in a manner consistent with the health and safety of all.
  • Abides by AUArts policies, procedures and guidelines.
  • Performs other related duties as required.

The successful candidate will have:

    • A minimum of an undergraduate degree is a related discipline.
    • A minimum of five (5) years’ experience in a post-secondary environment, with experience in office automation technologies. Experience in a Registrar’s Office is preferred. Experience with SIS (preferably Banner) is an asset.
    • An understanding of academic policies and registrarial processes that contribute to a quality student experience.
    • A proven track record of working in and with teams, and in initiating and implementing change strategies resulting in improvements to service quality, staff productivity, and the effectiveness of systems and processes.


  • An understanding of policy analysis and research.


  • Excellent written and oral communication skills.
  • Able to make independent judgments on specialized academic and procedural matters when supervisory assistance is not available.
  • Able to quickly identify a problem and seek creative solutions, while still adhering to policies and procedures.
  • Excellent organizational skills; able to meet deadlines and provide information accurately and quickly upon request.
  • Excellent interpersonal skills; able to work effectively in cooperation with colleagues and students in a team environment.
  • Able to maintain composure while multi-tasking.
  • Able to maintain confidentiality and discretion.
  • Demonstrated attention to detail.


As a member of the AUPE bargaining unit (Local 071/006), this regular full-time position falls under a classification seven (7). The starting annual salary is between $59,244 and $72,830 CAD per annum dependent upon skills, education and experience.


How to Apply

Applications must include the following in a SINGLE PDF DOCUMENT:

  • Cover Letter
  • Curriculum Vitae / Resume

You will be required to create an account in order to submit your application. Please visit our How to Apply page to ensure your application is complete prior to submission.

Job Req #221

Review of applications will begin on June 17, 2020, and will continue until the position is filled or the search is closed. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website at https://www.auarts.ca/.

AUArts is an equal opportunity employer and is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversity of the university. We encourage expressions of interest from all qualified applicants for consideration for this or other suitable vacancies although applications from Canadian citizens and permanent residents will be given priority.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca.


Why AUArts?

Alberta University of the Arts (AUArts) is a community of thinkers, shapers, makers and risk takers. We are students, faculty, staff and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

AUArts offers its 1,100 students studio-based programming that leads to a Bachelor of Fine Arts in one of nine disciplines, a Bachelor of Design in one of two, and an MFA in Craft Media. It has deep roots in Calgary’s creative community and will soon be celebrating its centennial. As a part of our team, you will work closely with colleagues from a diversity of academic and studio disciplines and contribute to an interdisciplinary and collaborative environment committed to developing new and innovative curriculum.

Why Calgary?

Calgary offers the best of all worlds – a vibrant, cosmopolitan urban centre, a safe and friendly atmosphere, and the outstanding potential for adventure in the natural areas of the nearby Canadian Rockies. With a focus on family, community, and wellness, this city with a small-town heart offers a superior lifestyle advantage.

Calgary is a community rich in the arts, culture, entertainment, and leisure activities and venues, featuring everything from the well-established to the many new and growing influences in art, theatre and music. As home to one of three major art centres in Canada, Calgary’s Arts Commons showcases local, national, and international artists and is part of the dynamic and growing arts district in Calgary’s downtown core.

With an efficient transit network, extensive urban pathway and bikeway system, and one of the lowest commute times of major cities in Canada, there are a variety of ways to get around and explore everything the city has to offer.


Full-Time Job in Education:
Assistant Registrar
  Alberta University of the Arts
   Calgary, Alberta, Canada
    →   https://artjobs.artsearch.us/job/alberta-university-of-the-arts-canada/

Job Categories: Education. Job Types: Full-Time. Job Tags: administration, arts education, Canada, school, and university. States: >> Canada.
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