Orchestra Librarian and Personnel Manager

Capital City Symphony (CCS) is seeking an Orchestra Librarian and Personnel Manager to join our team and help support the concert season. This position will work closely with the Artistic Director and Executive Director throughout the season, which spans from September to May, while also dedicating time during the summer months to prepare for the upcoming year.

Hybrid work with flexible hours. Some in-person hours will be required on evenings and weekends for events or rehearsals at the Atlas Performing Arts Center in Washington, DC.  Must work from your own computer and internet connection. Approximately 15-20 Hours a month, with more hours needed during concert season.

Responsibilities:

• Manage the orchestra’s music library, including acquiring, preparing, and distributing music materials in a timely manner, as well as manage return of those materials at the end of each concert cycle. Keep music storage and orchestra library organized.
• Manage and coordinate all aspects of orchestra personnel, including: recruitment, arranging for and hiring paid subs and ringers as needed, creating rosters in consultation with the Artistic Director. Manage rosters for all concerts, and community events. Maintain master roster for regular players and subs.
• Ensure musicians have correct music, performance materials, including correcting parts as needed. Clearly communicate rehearsal details, including any changes, to musicians.
• Develop and maintain relationships with publishers, vendors, libraries, and other music resources to ensure the orchestra can access the most up-to-date music resources and materials.
• Attend concerts, rehearsals as needed, especially the first rehearsal of each concert cycle and concert week/dress rehearsals.

• Keep track of player attendance and availability. Communicate expected absences with artistic director and/or concert conductor at regular intervals.
• Regular communication with production and operation teams throughout the season.
• Coordinate and attend auditions. Communicate results to auditionees.
• Other duties as assigned.

What We Are Looking For:

• Experience in orchestra personnel management and library strongly preferred
• Experience as an orchestral musician is helpful
• Excellent written and verbal communication skills, collegial approach to work environment
• Knowledge of classical music repertoire
• Appreciation for working with committed and talented volunteer musicians

Compensation

$4,500 annual compensation for roughly 15-20 hours of work per month during concert season (September through May); 10-30 total hours expected June – August.

To Apply

Submit a resume and optional statement of interest to Genevieve McGahey, Executive Director at execdir@capitalcitysymphony.org.

Applications accepted on a rolling basis; best consideration for applications received by Friday, June 20, 2025.

More About Capital City Symphony

Based at the Atlas Performing Arts Center in the H Street Corridor in Washington, DC, Capital City Symphony (CCS) serves both audience members and orchestra members. By engaging with CCS, our audience members support our musicians, hear high-quality live music at a reasonable price, and enjoy our concerts in a fun, intimate environment. Our orchestra members volunteer with our orchestra to have the opportunity to engage with the joy of symphonic music-making. CCS draws over 80 orchestra members annually from Washington, D.C.’s unique pool of talented amateur musicians – many of whom have extensive training through the college or conservatory level – providing them with an opportunity to reconnect with their passion for music-making. Under the leadership of Artistic Director and Conductor Victoria Gau, the orchestra performs fun, challenging, and exciting repertoire from the 18th century to today!