Full-Time Job Assistant to the Senior Deputy Director
Assistant to the Senior Deputy Director – External Affairs
Serves as executive/administrative assistant and office manager and performs confidential administrative duties. Corresponds with and acts as a liaison with trustees, director’s office, senior Museum staff, and the public on behalf of the senior deputy director.
Assists and acts in a confidential capacity for the senior deputy director as it pertains to current and future programming, strategies, and budgets. Works with outside consultants to coordinate meetings and processes for external hiring searches. Maintains senior deputy director’s calendar, including scheduling and coordinating departmental meetings and events. Prepares and distributes agendas and minutes, and follows up on action items. Assists in the preparation and writing of formal correspondence, acknowledgements, presentations, proposals, departmental reports, and other documents. Prepares the departmental administrative budget, including preparation of financial reports, overseeing expenditures, and maintaining associated financial records and files. Coordinates department-wide meetings, including the scheduling of External Affairs director’s meetings. Coordinates department-wide initiatives. Serves as liaison between senior deputy director and External Affairs staff as needed. Attends meetings and special events as required. Performs a variety of clerical duties: makes travel arrangements, maintains trustee files, handles records management for office, etc. Reports to Senior Deputy Director for External Affairs.
Bachelor’s degree and at least four to five years relevant administrative experience or equivalent. Excellent verbal communication skills. Very strong writing skills to be able to prepare a variety of correspondence. (Finalists will be asked to submit writing samples.) Excellent organization skills and keen attention to detail. Strong computer skills, including Microsoft Office Suite (PowerPoint, Word, Excel), Gmail, and facility with Internet research. Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously with tact and diplomacy. Knowledge of and interest in contemporary and modern art. Foreign languages a plus.
HOW TO APPLY
MoMA Jobs application guidelines
If you would like to submit your resume and cover letter for consideration, please choose one of the following options:
By e-mail: firstname.lastname@example.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019
Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.
Thank you for your interest in employment opportunities at The Museum of Modern Art.
|• Job Title:||Assistant to the Senior Deputy Director|
|• Job Type:||Full-Time Job|
|• Employer:||The Museum of Modern Art|
|• Location:||New York, New York, United States|