Engagement Coordinator

The Thoma Foundation is seeking a full-time Engagement Coordinator to oversee and support the Foundation’s art and scholarship outreach initiatives, as well as administrative leadership.

Candidate Profile

The Engagement Coordinator plays a vital role in advancing our Foundation’s mission through strategic outreach, robust administrative support and systems management. This position serves as an outward-facing representative and essential backbone for our organization. Ideal for a recent graduate with an advanced degree, this role offers diverse responsibilities spanning communications, database administration, and office operations in an entrepreneurial environment.

You are professional, outgoing and naturally enjoy the responsibility of engaging with people through written and verbal communication. You thrive managing a variety of tasks in an ever‐changing environment, while not losing focus on efficiency and accuracy through skilled time management and keen attention to details. You are experienced prioritizing requests and operate with a sense of urgency; you describe yourself as curious, and a quick study. Your colleagues describe you as resourceful, you anticipate needs and take initiative in the absence of specific direction.

Responsibilities

Engagement and Outreach

• Manage contacts and contact database, ensuring each record is complete, categorized and database is consistently updated.
• Working with Communications and PR team, develop a strategic engagement plan that includes press and key contacts at arts and education organizations.
• Research and create target list of key contacts for future outreach and engagement opportunities.
• Monitor and report on engagement and communications activities (i.e. contacts added to database, event attendee logs.)
• Track and organize scholar data.
• Draft and edit correspondence (hard copy and email), memos, capture meeting notes, end of day updates, and presentation materials.
• Assist with creative and design projects.

Meeting, Event and Program Support

• Serve as point person and host for all Foundation guests.
• Coordinate logistics: order supplies, print materials, prepare and clean up after meetings.
• Manage and coordinate calendar through frequent and clear communication with internal team and external guests

Administrative Leadership

• Founder support: manage calendar and provide ad hoc support when Founder is in office
• Office support: vendor management, scheduling appointments, manage meetings, greeting guests, ordering and stocking supplies.
• Processing expenses
• Handles and distributes mail and packages
• Run ad hoc errands and fulfill special requests as assigned.

Qualifications

• Bachelor’s degree required. Recent graduates with advanced degrees encouraged to apply.
• 3+ years prior experience working in a similar role supporting a communications, marketing or PR team.
• Excellent proficiency with Apple products, PC, Microsoft Office Suite and Adobe Creative Suite.
• Outstanding verbal and written communications skills; values extensive documentation.
• Excellent contacts and calendar management skills
• Openness to a wide variety of tasks on the administrative spectrum (pitching in to accomplish any task dealt).
• Demonstrated initiative and ability to work in a fast paced, constantly changing environment.
• Must be prepared and available to periodically assist outside of regular business hours for tours and Foundation-related events.
• Ability to juggle multiple tasks without compromising accuracy.
• Curious and resourceful to seek out answers and solutions

Location

Full-time and in office at 1925 Cedar Springs Rd. Monday through Friday, 8:30am to 5:30pm. Periodic after hours support required for tours, Foundation and Founder events.

Application Process

Send your resume and cover letter or statement of interest to tfjobs@thomafoundation.org.