Board Relations Manager for the BSO
Currently reporting to the Chief Development Officer for the BSO, the Manager of Board Relations provides comprehensive administrative support to the Board of Trustees. Working closely with the CEOs office and the Development department, this position helps the tracking of the board workplans that align governance oversight and engagement with the mission, vision, and strategic direction of the BSO and serves as the day-to-day contact for trustees and advisors for administrative matters. The Manager of Board Relations also plays a leadership role in supporting the Board of Advisors at the BSO.
- Responsible for managing administrative support to the Board of Trustees, including managing rosters and term limits, maintaining accurate self-reported demographics and contact information, and serving as administrator for BoardEffect, the BSO’s online governance portal.
- Work with Director of Board Relations and relevant senior staff to ensure that materials for committees are prepared and distributed in a timely manner to Board committee members and archived in the Board Effect portal.
- Manage all meeting notifications and details for Board meetings in all formats: in-person, hybrid and fully remote.
- Help communicate information to the boards, including program information, news releases, obituaries, and event invitations.
- Serve as lead point of contact for Board of Advisors and support for Board of Trustees;
- Help produce and manage orientation materials, onboarding, and annual recognition programs for members of the boards at milestone moments.
- Help coordinate the pipeline of potential candidates for both the Board of Trustees and the Board of Advisors.
- As directed, administer board surveys, assessments, and bench marking research projects.
- Serve as primary administrative support to the annual Board retreat at Tanglewood for members of the boards and their families.
- Support the annual Board retreat planning and execution and act as liaison to other BSO departments for the weekend.
BOARD OF TRUSTEES
- Help support Board of Trustees meetings, including agenda creation and coordination, meeting logistics, material preparation, on-site management, and producing meeting minutes.
- Help coordinate workplans of standing committees including maintaining standards regarding committee experience that creates inclusive opportunities for deliberation, ensures equitable information sharing, and clear integration with other governance structures.
- For each committee, help ensure that staff liaisons manage preparation for committee meetings, including agenda creation and coordination, meeting logistics, material preparation, on-site management, and producing meeting minutes.
BOARD OF ADVISORS
- Provide staff support to the BSO Board of Advisors, including meeting notification, administrative support, and information management. Support Advisor Steering Committee with meeting and agenda planning, new member orientation and act as contact for Advisors for administrative support
Required Education and Experience
- 6-7 years of progressively more responsible administrative experience working with board-level constituents at a non-profit, preferably an arts organization. Event management and fundraising experience is preferred.
- Ability to handle delicate and confidential material and to work with autonomy and as a team player in advancing goals.
- Proven track record of working successfully within a complex, fast-paced environment and with institutional leaders, both staff and volunteer.
- Strong administrative and organizational skills and the ability to handle multiple projects concurrently and accurately while adhering to timelines and budgets.
- Demonstrated commitment to and understanding of how to build equity, diversity, and inclusion in the governance function; culturally competent with respect to issues such as racial, cultural, religious, sexual, and gender identity.
- Excellent written and interpersonal communication skills.
- Occasional night and weekend work required around events and concerts.
- Must be available to for occasional overnight trips to the Tanglewood Music Center for board activities/meetings, particularly in the summer months.
- College degree or equivalent required.
How to Apply
Please include resume and cover letter.
The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Categories: Arts and Culture. Job Types: Full-Time. Job Tags: administration, fund-raising, management, manager, music, non-profit, and Orchestra. States: Massachusetts.
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