Artist Services Coordinator

Company Overview:

The 5th Avenue Theatre is one of America’s leading musical theaters.

As a nonprofit company and our region’s largest performing arts employer, we spread the joy of great musicals, enrich the community with this art form, and give the Pacific Northwest a front-row seat to original powerhouse productions that light up marquees and audiences all the way to Broadway.  Through our nationally acclaimed education programs, we reach more than 75,000 young people with programs designed to develop new musicals and ensure the next generation of great musical storytelling.

We share a core belief that Musical Theatre is critical to uplifting and reflecting the humanity around us, and that The 5th Avenue is a vital resource for Seattle, Downtown, and The Pacific Northwest.  Our diversity of people and talents are unified behind these truths, working hard to make great art and sustain a great work culture of belonging & inclusion.

Applications from those who have been traditionally underrepresented in the theatrical industry are strongly encouraged. We are striving for our staff to be inclusive of a diverse and vibrant community that represents multiple identities, perspectives & influences.

• Position: Artist Services Coordinator
• Department: Production
• Reports to: Senior Director of Production
• FLSA Classification: Full-Time, Salaried, Non-Exempt
• Salary Range: $54,080 – $58,240 (hourly equivalent of $26 – $28/hr) and overtime eligible after 40 hours within a work week.
• Work Location: Downtown Seattle. The 5th Avenue Theatre administrative office is located within Skinner Building (1326 5th Avenue, Suite 735) and is remote.

Position Overview:

Working within the Production Department, the Artist Services Coordinator supports show Personnel needs for all productions, events, and other internal projects. The primary role of the Artist Services Coordinator is facilitating housing, travel, and hospitality for all shows and events, support rehearsal room and tech operations, production documentation, and internal and external communication.

The 5th Avenue Theatre is a member of LORT (League of Resident Theaters), and produces on a LORT A stage, including educational performances and tours.

Primary Duties and Responsibilities

• Model and support the mission and values of The 5^th Avenue Theatre.
• Attend all staff DEIA trainings.
• Arrange and book artist travel and housing for all shows, events, casting, etc. at The 5^th Avenue Theatre.
• Provide top level hospitality for events such as first rehearsal, tech, opening nights, tour and show personnel meals, etc.
• Provide organizational support and welcome materials for visiting artists, including backstage credentials, neighborhood information, and local transportation options.
• Assist and arrange for departmental or show postage and shipping, such as oversized artist items, tour trunks, welcome bags, other housing amenities, etc.
• Greet visiting artists at the airport and housing as necessary.
• Support injured and/or ill company with things such as physical therapy, doctor’s appointments, transportation to urgent care/emergency room.
• Schedule and arrange physical therapy.
• Provide administrative support to the Production Department, including but not limited to ordering supplies, run errands, tracking finances, auditions/callbacks, and show-prep paperwork.
• Manage and process artists and creative reimbursements, vendor invoices, and other miscellaneous billing.
• Liaise with Guest services to assist artists with ticket throughout their time at The 5^th.
• Assist in maintaining accurate production specific and company-wide safety protocols and postings including, Emergency Contact Forms, Incident Forms, and other related materials.
• Attend production and/or event specific meetings, such as production meetings, post preview notes sessions, kickoff meetings, etc.
• Ability and willingness to exercise professional courtesy and discretion at all times and maintain confidentiality as required.
• This job description is representative of the work and duties for this position, but is not exhaustive and is subject to adjustment and development.

Essential Knowledge and Qualifications

Work Experience

Training and experience in a hospitality and/or operation-based role such as Stage Management, Company Management or Production Management.

Competencies

• The ability to deliver projects and deliverables on time in a safe and efficient manner.
• Basic understanding of budgeting practices and expense tracking.
• Ability and willingness to exercise professional courtesy and discretion at all times and maintain confidentiality as required.
• Attention to detail and ability to keep multiple projects moving forward simultaneously while exercising good judgement.
• Strong written and verbal communication skills (English primarily).
• Some knowledge of one or more theater crafts is useful but not necessary.
• Strong working knowledge of Microsoft Office.

Special Hours Requirements

Work schedule varies and includes some early morning hours, frequent evening and weekend hours as well as many weeks in which more than 40 hours are required.

Physical Requirements

• Ability to perform administrative work using a computer for extended periods of time; up to 8 hours a day. Ability to stand and work for long periods of time on foot.
• Ability to work while seated for extended periods of time, up to 14 hours a day, in order to monitor technical rehearsals in a theater.
• Lift/move up to 25 pounds periodically.
• Required to stoop, bend and reach with arms.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job, with or without reasonable accommodation.

Additional Benefits

The 5th Avenue Theatre employees enjoy a comprehensive benefits package including Medical, Dental, & Vision package; Sick, Personal, & Vacation time; ten paid holidays per calendar year, commuter benefits (Orca Card and reduced-price parking); Life and Disability Insurance; enrollment option in the company’s 401(k) retirement plan and tax-advantage savings accounts; complimentary performance tickets.

Additional Requirements

Employment is contingent upon successful completion of background and reference checks.

To Apply

Candidates should submit a resume, cover letter, and three references the Human Resources Department, careers@5thavenue.org.
Please include Artist Services Coordinator in the subject line.

Deadline for applications: September 13

Anticipated start Date: October 7^th, 2024