19 Feb 2016

Full-Time Program Specialist – Lyndon House/ Leisure Services

Athens-Clarke County Unified Govt. (Job Poster) – *

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Job Description

SALARY: $41,675.00 /Year
OPENING DATE: 02/18/16
CLOSING DATE: 03/02/16 11:59 PM
PURPOSE & JOB RELATED REQUIREMENTS:
REPORTS TO: Facility or Program Supervisor, Internal Services Administrator
FLSA STATUS: Exempt – Executive
CLASSIFICATION: Personnel System – Requires satisfactory completion of a six month probationary period
PAY GRADE: 18
SAFETY SENSITIVE: No

THIS POSITION IS LOCATED AT THE LYNDON HOUSE – PLEASE SEE SECTIONS “WHEN ASSIGNED TO LYNDON HOUSE ARTS CENTER EXHIBITIONS” FOR ADDITIONAL DUTIES.

Purpose of Job
The purpose of this job is to plan, develop, supervise, and evaluate various Leisure Services Department programs. Duties and responsibilities include, but are not limited to program planning, organizing, implementation and evaluation; supervising and training assigned employees; preparing long and short-term goals, instructing classes, ensuring safety in programs and facilities; creating and coordinating program publicity and promotion; and performing additional tasks as assigned.

Job Related Requirements

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC’s safe driving policy.
MINIMUM TRAINING & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Bachelor’s degree in course of study related to occupational field with one year of related experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job.
One year of supervisory experience preferred.
For Athletics positions, Certified Youth Sports Administrator (CYSA) preferred at the time of hire, but required within 6 months of hire.
Must possess a valid driver’s license.

When Assigned to the Morton Theatre (minimum qualifications)
Bachelor’s degree in Theatre, Technical Theatre or related field is required with one year of related experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job.
One year of supervisory experience preferred.
Must possess a valid driver’s license.
Must possess or obtain within 6 months of hire a valid Forklift license.
Must possess or obtain within 12 months of hire a valid Rigging Certification such as ETCP.

When Assigned to the Park Planning Program (minimum qualifications)
Bachelor’s degree in landscape architecture, community planning, civil engineering, urban planning or related field is required with one year of related experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job.

Demonstrated proficiency in GIS is required; AutoCAD, Adobe Creative Suite and SketchUp is preferred.
ESSENTIAL DUTIES, RESPONSIBILITIES:
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Plans, develops, conducts and evaluates programs, events, activities, camps and/or tournaments.

Supervises, trains, makes hiring recommendations and evaluates assigned employees, volunteers, and interns; handles all related concerns, directs work assignments, disciplines and counsels workers when necessary.

Oversees program instructors and handles contract agreements with contract labor.

Prepares specific objectives for programs and special events, and develops a written plan of action; evaluates and adjusts programs as necessary; maintains records for division/department reporting and assessment.

Addresses needs of program participants with disabilities, and seeks higher-level assistance as needed.

Prepares annual budget proposal for programs, events and/or projects; may assist with the development of the budget proposal.

Coordinates volunteer needs, and assists with recruitment and training for programs and special events.

Creates and coordinates publicity and/or promotional materials for programs and special events, including website maintenance; assists with distribution of materials.

Prepares, coordinates and schedules appropriate facility for programs and special events by coordinating related maintenance, safety/inspections and security needs and concerns.

Designs, constructs, maintains and collects materials for programs, displays and exhibits.

Assists with the management of daily operations of the facility; may perform the duties of the facility supervisor when needed.

Serves as department liaison for various community groups and organizations.

Responds to citizen inquires and complaints and addresses, solves, or forwards complaints to appropriate personnel.

Performs other related duties as required.

When Assigned to Lyndon House Arts Center Exhibitions
Plans, develops, and coordinates art exhibition programs, activities and resources.

Manages the registrar and receipt of artworks and exhibit materials; maintains exhibition guidelines.

Provides professional assistance to guest curators, art-related organizations, civic and community groups.

Oversees art competitions, researches and contacts guest judges; coordinates guest travel and scheduling.

Maintains and manages archives of programming and provides quarterly reports of current programming.

Schedules arts events in the gallery and establishes and enforces art handling and gallery use procedures.

Coordinates and manages gallery tours and outreach programs related to art exhibition.

When Assigned to Special Needs Populations
Plans and develops programs for special needs populations.

Works in conjunction with programming division staff to coordinate and conduct programs for special needs populations.

Works with staff from programming divisions to plan inclusive programs and to accommodate individuals with disabilities into general programs. Manages all Americans with Disabilities Act (ADA) related support staff.

Serves as department representative on various special needs committees/organizations.

Serves as primary department contact for all programmatic and facility issues related to ADA and accessibility.

When Assigned to Performing Arts
Plans, develops, supervises and conducts performing arts programs including classes and productions

Develops, directs, and evaluates outreach performing arts programs.

When Assigned to Athletics

Adult Sports and Aquatics Programs
Plans, develops, schedules and supervises adult athletic programs, leagues and tournaments.

Plans, develops and manages ACCUG employee athletic leagues and programs.

Oversees Aquatics programs to include swim lessons, swim team facilitation and events held at pools and splash pads.

Manages Aquatics program part-time seasonal staff to include recruiting, interviewing, hiring, scheduling and evaluating staff at pools and splash pads.

Maintains Lifeguard Instructor and CPR/First Aid Instructor certifications. Must pass American Red Cross Lifeguard Management Course.

Youth Sports Programs
Plans, organizes and implements all internal youth sports programs and summer camps.

Oversees and enforces terms of agreements between ACCUG and leagues; educates leagues about youth sport standards. Annually reviews Outside Youth Sports Provider Agreement, and recommends changes as needed.

Plans and implements a National Youth Sports Coaches Association (NYSCA) program that trains and certifies volunteer coaches.

Directs and administers field permitting process.

Stays current on information related to youth sports administration and communicates changes or new information to staff and outside youth sport providers.

When Assigned to the Tennis Center
Supervises Tennis Center employees. Interviews candidates and makes recommendations for hire.

Oversees work of contracted service providers.

Develops, plans, organizes, schedules, administers and supervises the Leisure Services Department tennis program to include lessons, classes, clinics, camps, leagues, special events and related activities.

Teaches and leads activities as required.

Participates in the preparation and administration of the Tennis Center annual budget; submits budget recommendations; monitor expenditures.

Writes, reviews and administers Tennis Center policies and Standard Operating Procedures, and submits to supervisor for approval.

Performs inspection and oversees the maintenance of Tennis Center facilities and equipment to ensure safe operations and maintained inventory.

When Assigned to Sandy Creek Nature Center
Teaches environmental education/natural science topics to a variety of age groups, using various educational techniques.

Trains volunteers, teachers, and other community members in environmental techniques, methods and philosophies.

Designs, constructs, and maintains environmental education displays and exhibits.

Collects and maintains native animals used in programs and exhibits.

When Assigned to Bear Hollow Zoo
Plans, implements and evaluates educational and recreational programs and camps utilizing Bear Hollow Zoo animals.

Assists with general recreation programming at the park throughout the year.

Maintains and cares for animals used in Zoo programs and exhibits.

When Assigned to Public Information
Serves as the primary media contact for information concerning the department and disseminates departmental information to local media.

Creates and evaluates department literature including quarterly brochure, newsletters, photographs, public service announcements, and promotional materials.

Develops and provides on-going maintenance and monitoring of information for website and social media.

Develops, updates, and implements a Marketing and Communications Plan for the department.

Plan, coordinate, and conduct special ceremonies, dedications, and recognitions.

When Assigned to the Morton Theatre
Oversees, trains, and schedules assigned staff, instructors, volunteers, and contract labor working at the Morton; handles concerns, directs work assignments, and counsels as necessary.

Coordinates front and back of house operations; holds house if needed; starts show when ready; oversees all performers, volunteers, Morton staff, and patrons; responsible for informing/enforcing house and ACCUG rules or calling ACCPD when needed.

Oversees use of facility and technical equipment to ensure proper handling and enforces safety rules as well as adherence to house rules. Approves and/or denies the use of event specific equipment or supplies including FX.

Oversees the development and implementation of daily operations of the theatrical equipment and technical systems (Video projection, Lighting, Sound, and Rigging); systematically checks and verifies that all systems related to the building are functioning properly.

Coordinates alcohol use within the Morton Theatre including: scheduling ACCPD security, confirming all licenses with caterer, and informing renting party of their full liability for the event.

Coordinates road/lane closures for school matinee shows between Downtown Parking, Traffic Engineering, surrounding businesses, and the Morton Theatre.

Serves as a contact point during facility work including; finding contractors, scheduling contractors, meeting contractors for site visits, opening/closing for contractors during work, and assisting with final inspection of project.

Provides insight and feedback on large capital projects scheduled for the facility.

Provides input in regards to regular and best uses of technical and facility equipment.

Maintains and designs house lighting plot.

Sets-up for and oversees all school matinee operations including load-ins, student crossings, and bus parking.

Operates various machinery, equipment and tools associated with general maintenance projects, i.e., forklift, etc.; performs general and preventive maintenance as needed, may operate lighting and sound systems for sponsored events.

Reviews rental contracts and recommends service needs of incoming presenters and advises them of Morton house regulations and other agreements.

Provides consultations, information, and budgeting needs with incoming presenters.

Assists with monitoring expenditures to remain within budget parameters.

Maintains accurate expense/purchasing card record and reports all expenditures in a timely manner to the Facility Supervisor.

Maintains and provides training on technical systems at the East Athens Educational Dance Center, Lyndon House Arts Center, Sandy Creek Nature Center and Athens Creative Theatre.

Installs, repairs, and replaces theatrical fixtures/hardware, lighting fixtures, etc.

When Assigned to Volunteer Program

Manages the department-wide volunteer program, including volunteer recruitment, training, recognition and retention

Coordinates referral and placement of volunteers, and assists with volunteer staffing as needed

Manages the criminal background screenings of volunteers who work with vulnerable populations

Develops and implements related staff and volunteer training procedures

Manages database of volunteer placement and activities records; gathers annual statistical data and prepares reports to measure the effectiveness of the program

When Assigned to Special Events
Works with facility staff and organizing groups to permit and implement special events in department parks and facilities.

Works in conjunction with other staff to plan, implement and evaluate department special events.

Manages all expenses related to outside special events and invoices organizing groups accordingly.

Serves as the department liaison for long term agreements for facility and park usage with outside groups.

Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of assigned division in the Leisure Services Department.

Knowledge of management, human resources management/personnel, financial practices, policies, and procedures as necessary in the completion of daily responsibilities.

Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.

Knowledge of established organizational, managerial, human relations methods and techniques.

Knowledge of principles and practices of recreation administration, relevant laws, ordinances, policies and procedures, budgetary processes and procedures and the theory and principles of program development and implementation in recreation.

Knowledge of functions, principles, methods and techniques of public sector planning, including those related to community planning, outdoor recreation planning, and natural and cultural resource planning and understanding of methods and tools for developing, scheduling, coordinating, monitoring, evaluating and managing planning, design and construction projects (when assigned to Park Planning).

Knowledge of first aid and CPR, departmental programs, community resources, supervisory practices, rules of a variety of sports and the techniques, equipment and supplies used in athletics and park maintenance.

Knowledge of and proficiency in the use of computers and software related to the position.

Knowledge of lighting an exhibit, use of hand held tools, framing and mounting artworks and additional gallery systems.

Knowledge of contemporary art practices.

Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals.

Ability to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position.

Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.

Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental operations and activities.

Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Athens – Clarke County Government as they relate to the Leisure Services Department.

Ability to assemble information and make written reports and documents in a concise, clear and effective manner.

Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

Ability to comprehend, interpret, and apply regulations, procedures, and related information.

Ability to handle required mathematical calculations. Ability to plan and coordinate programs involving large groups of people.

Knowledge, Skills and Abilities when assigned to the Morton Theatre
Knowledge pertaining to the operation of theatrical equipment and technical systems, and of other procedures and methods as required in the performance of duties.

Knowledge of technical coordination and public events and current professional practices of technical production in the fields of dance, theatre, music and performing arts center operation.

Knowledge of fly system installation, operation, and maintenance in a performing arts center.

Knowledge of LED based Light system installation, operation, and maintenance in a performing arts center.

Knowledge of Projection system installation, operation, and maintenance in a performing arts center.

Knowledge of Sound system installation, operation, and maintenance in a performing arts center.

Knowledge of safe rigging and scenery construction.

Knowledge of electrical, plumbing, HVAC, fire and security systems for building operations and maintenance.

Skill in working with multi-disciplinary users of a performing arts center, audiences and the community which the center serves.

Ability to operate various machinery, equipment, and tools associated with theatrical equipment and technical systems.

Ability to solve and direct solutions of technical problems associated with operating a historic theatre.

Ability to operate various machinery, equipment, and tools associated with theatrical equipment and technical systems.

Ability to solve and direct solutions of technical problems associated with operating a historic theatre.
SUPPLEMENTAL INFORMATION:
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, typewriter, and calculator. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for light work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions.

LANGUAGE ABILITY: Requires the ability to read a variety of reports, forms and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare forms, reports, letters, memoranda, and miscellaneous documents using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques, to acquire and be able to expound on knowledge of topics related to primary occupation, and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative,
technical, or professional languages including aviation and accounting terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, and to utilize and determine percentages.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with automated office machines.

MOTOR COORDINATION: May require the ability to coordinate hands, fingers, and eyes accurately in using automated office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, typewriter, and calculator. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking – expressing or exchanging ideas by means of spoken words). (Hearing – perceiving nature of sounds by ear). Must be able to communicate via telephone, two-way radio.

HOW TO APPLY

All applicants must apply online at:
https://www.athensclarkecounty.com/6547/Current-Jobs

 

 


• Job Title: Program Specialist – Lyndon House/ Leisure Services
• Job Type: Full-Time Job
• Employer: Athens-Clarke County Unified Govt.
• website: https://www.athensclarkecounty.com/6547/Current-Jobs
• Location:

Job Categories: Arts and Culture. Job Types: Full-Time. Job Tags: development and free. Location: Georgia.

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