3 Jan 2021

Full-Time Development Coordinator

Williamstown Theatre Festival  Williamstown, Massachusetts, United States

Williamstown Theatre Festival - jobs

Job Description

The Development Coordinator is a full-time, salaried position working out of the New York City office from September through May and out of Williamstown from June through August.  They coordinate all fundraising appeals, are the first point of contact for questions about making donations to WTF, and serve as the primary contact for WTF donors throughout the year. Additionally, they are responsible for the planning and execution of all WTF donor events and maintaining the institutional giving pipeline.  Other key duties include maintenance of accurate donor records, timely donation processing and acknowledgment, communication and fulfillment of donor benefits, project management for WTF’s annual fundraising Gala in New York City, coordination of the year-round events calendar, Board of Trustees administration, some grant writing, and support for all WTF fundraising activities.

This position offers exposure to a broad introduction to fundraising for the arts, though qualified candidates will have some experience interning in a Development office or working in another capacity at a comparable not-for-profit arts organization. The ideal candidate is a proactive and enterprising individual with excellent people and project management skills, a keen eye for detail, a commitment to excellence, and a passion for direct engagement with and development of performing arts audiences and supporters.

Job Duties

Individual Giving

  • Fully plan and execute semi-annual fundraising appeals
  • Responsible for the accurate processing, timely acknowledgment, thorough pledge tracking, and detailed reporting of all donations to WTF
  • Ensure donor benefit fulfillment and serve as ticket concierge for certain donors and other VIPs
  • Coordinate the administration of all donor prospecting and moves management activities
  • Serve as the first point of contact for donors and prospective donors to WTF

Special Events

  • Plan annual fund-raising Gala, coordinating elements including but not limited to: venue selection, rental negotiation, catering requirements, decor, silent auction planning, item solicitation, and post-event prize fulfillment, gala invitation design, production, and distribution, gala RSVPs, guest list, guest communications, and event seating
  • Develop and maintain an accurate calendar of donor events and oversee all aspects of these events, including guest lists, guest communications, and event conceptualization and execution
  • Liaise with event hosts, vendors, WTF staff, and artists to coordinate event logistics
  • Lead on-site execution and supervise seasonal Development staff and other team members working at these events
  • Plan and execute other events as needed throughout non-summer months

Other Duties

  • Embrace the Festival’s commitment to EDI and Anti-racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDI and anti-racism efforts; engaging in the diversification of the workforce; and demonstrating a degree of cultural competency that encourages healthy relationships with all company members
  • Support WTF’s institutional giving activities by maintaining the institutional giving pipeline, writing some grant applications, proofreading other grant applications, tracking institutional pledges, and completing select funder reports
  • Maintain Board of Trustee records and an annual calendar of Board and committee meetings and coordinate relevant meeting communications and logistics
  • Donor database management, including data cleanup, follow-up with donors to correct inaccurate data, and implementing innovative solutions to data management challenges
  • Assist in hiring and supervision of summer Development staff
  • Other duties as assigned

Job Requirements

  • Experience working or interning in a fast-paced non-profit environment, preferably in Development (preferred)
  • Excellent written and verbal communication skills; able to quickly craft and deliver clear, accurate, and engaging messaging in both internal and external communications
  • Ability to flexibly and creatively adapt to new situations, tasks, or challenges
  • Excellent interpersonal skills; able to interact well with a variety of personalities and individuals including staff, donors, artists, and VIPs
  • Capable of handling multiple projects and prioritizing appropriately
  • Willingness to work until all tasks have been completed
  • Able to foster a cooperative work environment and influence others to perform their jobs effectively
  • High level of computer aptitude and proficiency in Google Workspace software
  • Familiarity with Patron Manager or other CRM database
  • Must be available to work evenings and weekends throughout the year but especially June-August
  • Must maintain confidentiality and security of sensitive patron and company information

 

In addition to the duties listed above, Williamstown Theatre Festival expects the following of each employee: adheres to WTF policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in WTF events as needed or required; and completes other duties as assigned.

 

 

WILLIAMSTOWN THEATRE FESTIVAL’S MISSION:

  • To produce classic and new plays with distinction and verve, and to present artists with production opportunities and challenges seldom available elsewhere
  • To provide a training program in which emerging theater talents collaborate with accomplished mentors in a vital, professional, and educational atmosphere
  • To create and present programs that serve and engage a diverse community

Williamstown Theatre Festival continues to listen to the wisdom of anti-racism resources and to the insight of BIPOC artists, administrators, and alumni as we analyze our long history, our past and current practices, and our culture.  WTF is committed to acknowledging, addressing, and dismantling harmful practices which impede progress.  We are actively seeking a diverse pool of candidates and we welcome all applicants regardless of race, color, religion, national origin, sex, age, disability, sexual orientation or ancestry. Williamstown Theatre Festival is an equal opportunity employer, committed to telling diverse stories and to fostering an inclusive environment both onstage and off.

ABOUT WILLIAMSTOWN THEATRE FESTIVAL:
For over six decades, Williamstown Theatre Festival, recipient of the Tony Award for Outstanding Regional Theatre and the Commonwealth Award for Achievement, has brought emerging and professional theatre artists together to create a thrilling summer festival of premiere work alongside fresh, new productions of the western canon, accompanying cultural events including COMMUNITY WORKS and Late-Night Cabarets, and readings and workshops of new plays.  Under Artistic Director Mandy Greenfield, WTF launched the Andrew Martin-Weber New Play and Musical Commissioning Program, through which theatre artists, including Jocelyn Bioh, Nathan Alan Davis, Halley Feiffer, Justin Levine, Matthew Lopez, Jiehae Park, Benjamin Scheuer, and many others, create new work supported by a year-round play development program.  WTF runs unmatched training programs for new generations of theatre talent, and artists and productions shaped at WTF fill theatres in New York, London, and around the country each season.  Williamstown Theatre Festival’s productions of The Bridges of Madison CountyThe Elephant ManFool for LoveLiving on Love, and The Visit enjoyed critically acclaimed runs on Broadway, with The Elephant Man and The Visit receiving Tony Award nominations for Best Revival of a Play and Best Revival of a Musical, respectively.  WTF’s world premiere productions of Cost of Living (winner of the 2018 Pulitzer Prize for Drama), ActuallyParadise Blue, and Moscow Moscow Moscow Moscow Moscow Moscow played acclaimed Off-Broadway runs.  In the abbreviated 2019-20 theatrical season, Williamstown Theatre Festival was represented or scheduled to be represented on Broadway, off-Broadway, and regionally by The Sound InsideThe Rose TattooGrand HorizonsSearedSelling KabulUnknown Soldier, and Lempicka.

 

How to Apply

Apply online:
https://wtfestival.org/work-learn/

 

WILLIAMSTOWN THEATRE FESTIVAL’S MISSION:

  • To produce classic and new plays with distinction and verve, and to present artists with production opportunities and challenges seldom available elsewhere
  • To provide a training program in which emerging theater talents collaborate with accomplished mentors in a vital, professional, and educational atmosphere
  • To create and present programs that serve and engage a diverse community

Williamstown Theatre Festival continues to listen to the wisdom of anti-racism resources and to the insight of BIPOC artists, administrators, and alumni as we analyze our long history, our past and current practices, and our culture.  WTF is committed to acknowledging, addressing, and dismantling harmful practices which impede progress.  We are actively seeking a diverse pool of candidates and we welcome all applicants regardless of race, color, religion, national origin, sex, age, disability, sexual orientation or ancestry.

Williamstown Theatre Festival is an equal opportunity employer, committed to telling diverse stories and to fostering an inclusive environment both onstage and off.

 

ABOUT WILLIAMSTOWN THEATRE FESTIVAL:
For over six decades, Williamstown Theatre Festival, recipient of the Tony Award for Outstanding Regional Theatre and the Commonwealth Award for Achievement, has brought emerging and professional theatre artists together to create a thrilling summer festival of premiere work alongside fresh, new productions of the western canon, accompanying cultural events including COMMUNITY WORKS and Late-Night Cabarets, and readings and workshops of new plays. Under Artistic Director Mandy Greenfield, WTF launched the Andrew Martin-Weber New Play and Musical Commissioning Program, through which theatre artists, including Jocelyn Bioh, Nathan Alan Davis, Halley Feiffer, Justin Levine, Matthew Lopez, Jiehae Park, Benjamin Scheuer, and many others, create new work supported by a year-round play development program. WTF runs unmatched training programs for new generations of theatre talent, and artists and productions shaped at WTF fill theatres in New York, London, and around the country each season. Williamstown Theatre Festival’s productions of The Bridges of Madison CountyThe Elephant ManFool for LoveLiving on Love, and The Visit enjoyed critically acclaimed runs on Broadway, with The Elephant Man and The Visit receiving Tony Award nominations for Best Revival of a Play and Best Revival of a Musical, respectively. WTF’s world premiere productions of Cost of Living (winner of the 2018 Pulitzer Prize for Drama), ActuallyParadise Blue, and Moscow Moscow Moscow Moscow Moscow Moscow played acclaimed Off-Broadway runs. In the abbreviated 2019-20 theatrical season, Williamstown Theatre Festival was represented or scheduled to be represented on Broadway, off-Broadway, and regionally by The Sound InsideThe Rose TattooGrand HorizonsSearedSelling KabulUnknown Soldier, and Lempicka. Visit us at www.wtfestival.org.

 

Full-Time Job in Theatre:
Development Coordinator
  Williamstown Theatre Festival
   Williamstown, Massachusetts, United States
    →   https://artjobs.artsearch.us/job/williamstown-theatre-festival-jobs/

Job Categories: Theatre. Job Types: Full-Time. Job Tags: advertising, festival, fund-raising, marketing, media, non-profit, and performing arts. States: Massachusetts.
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