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27 Jun 2018

Full-Time Rentals and House Manager

Huntington Theatre Company  Boston, Massachusetts, United States

Huntington Theatre Company - jobs

Job Description

The Huntington Theatre Company is seeking a Rentals and House Manager.
The recipient of the 2013 Regional Theatre Tony Award, the Huntington Theatre Company has developed into Boston’s leading theatre company since its founding in 1982.
The Huntington brings together superb local and national talent to produce a mix of groundbreaking new works and classics made current each season. Led by Artistic Director Peter DuBois and Managing Director Michael Maso, the Huntington creates award-winning productions, runs nationally renowned programs in education and new play development, and serves the local theatre community through its operation of the Stanford Calderwood Pavilion at the Boston Center for the Arts.
The Huntington cultivates, celebrates, and champions theatre as an art form. The Huntington Theatre Company strives to attract a diverse group of candidates for employment.
African Americans, Asian Americans, individuals with disabilities, individuals of two or more races, Latin Americans, Native Americans or Alaska Natives, Native Hawaiians and Pacific Islanders, veterans, and women are encouraged to apply.

The Rentals and House Manager coordinates and supervises all front-of-house operations for the Huntington Avenue Theatre. The primary responsibilities of this position also include the leasing and management of the venue; serving as the primary interface with the different constituencies that utilize this facility. This individual supervises front-of-house paid and volunteer staff.

JOB DUTIES:

• Respond to rental inquiries in a timely manner, maintain communication via email or over the phone with event representative, create confirmations for event representative, update event confirmations as new information becomes available, reach out to confirm upcoming events, and respond with thank you emails following the event.
• Coordinates production needs of theatrical, special events and facility rentals.
• Actively works with caterers, event planners, and other related vendors to increase event rentals.
• Works with Director of Theatre Operations to complete contracting.
• Works with Director of Theatre Operations to settle all costs at the close of any agreement/production including all invoicing of the renting organization for additional and unpredicted costs to the show. Works collaboratively with the production staff with regard to budgeting production related expenses for each rental.
• Serves as primary on-site contact for special events and facility rentals providing information related to building hours and rules, custodial services and shared space usage, etc.
• Coordinates building coverage for performances, special events and facility rentals including opening and closing of facility.
• Onsite house management of all performances and events at Huntington Avenue Theatre including rentals. May require 6-day work schedule as needed to support both the Huntington and its renter’s schedules.
• Maintains, authorizes and distributes Swipe Cards and keys access to the Calderwood Pavilion renters. Insures return of all items at end of residence.
• Coordinates with payroll department to ensure accurate and timely compensation of staff.
• Coordinates information for audience members (signs, program stuffers).
• Schedules adequate part-time usher staff, front-of-house security and volunteers for front-of-house staff to serve the need of performances.
• Maintains concession and merchandise inventory and accounts for and deposits concession and merchandise receipts.
• Maintains petty cash for daily concession needs.
• Acts as liaison for groups attending the theatre.
• Acts as liaison for clients on all house management issues.
• Other duties as assigned by the Director of Theatre Operations.

REQUIREMENTS:
• B.A./B.S. or equivalent.
• Four years of performing arts management experience.
• Able to respond positively and effectively and propose timely solutions.
• Experience with Tessitura and/or Artifax preferred
• Microsoft Outlook, Word, Excel proficiency.
• Basic understanding of accounting principles as well as budget development and management thereof.
• Strong verbal communication and customer service skills
• Highly organized, motivated self-starter that can multitask and juggle priorities during peak seasons.
• Flexibility in work schedule required due to the range events that occur nights and weekends.
• Familiarity with ADA and with the Actors Equity Association rules and policies pertaining to the front-of-house are preferred.
• First Aid and/or CPR training is necessary and will be provided if necessary. In addition, TIPS training (Training for Intervention Procedures) is necessary for this position and will be provided if not currently certified.

Interested candidates, please send letter of interest, resume and salary expectations to:
Nina Nicolosi
Director of Human Resources
Huntington Theatre Company, Inc.
281 Huntington Avenue
Boston, MA 02115
jobs@huntingtontheatre.org

The Huntington Theatre Company is an Equal Opportunity Employer and committed to Affirmative Action.

Additionally, the company provides health, dental, life, and disability insurance, as well as paid vacation, sick days, and holidays.

Job Categories: Theatre. Job Types: Full-Time. Job Tags: management, manager, and theatre. States: Massachusetts.


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