Full-Time Project Coordinator
Are you an energetic, detail-oriented, problem-solver looking for an engaging place to apply your skills?
Do you have an eye for process and tool building? Are you a flexible thinker that enjoys learning and sharing your ideas with others?
The Exploratorium’s Institute for Inquiry (IFI) is seeking a Project Coordinator with a proven administrative background and impeccable communication skills to support its broad range of teacher professional learning programs.
The Institute for Inquiry is a national professional learning center focused on supporting educators through transformative, inquiry-based learning experiences. IFI’s programs are tailored to a variety of audiences who serve elementary teachers—professional developers, administrators, teachers, national education reform leaders, and museum and university educators—and consist of workshops, seminars, forums, teacher research groups, publications, and online resources. IFI’s work is developed locally at the Exploratorium and disseminated broadly through regional, state, national, and international partnerships.
The Project Coordinator is responsible for providing administrative, logistical, and financial coordination for all of IFI’s programs and other Exploratorium projects as needed. The position reports to the Senior Program Manager.
• Manage space, materials, and logistics for workshops, meetings and special projects. This includes scheduling, catering, classroom reservations, ordering supplies and materials, tracking workshop registration and attendance, fulfilling requests for information about core programming, maintaining a calendar of events for the department, and assistance in workshop set-up and breakdown.
• Serve as the primary point of contact for program participants, school districts, other organizations and individuals interested in IFI programs.
• Coordinate all written information about the program, including workshop announcements, promotional materials, and general website maintenance.
• Maintain the IFI database. Collect and input participant data, run queries, and extract data for reporting purposes, as needed.
• Prepare and track invoices, participant stipends, and staff reimbursements. Prepare and complete all department purchases and process and track all bills for payment. Assist with reclassifications and tracking expenses and revenue as needed.
• Perform additional duties and assist with special projects as required.
• BA/BS degree and three years of administrative experience, or an equivalent combination of college and work experience.
• Prior experience in event planning and project coordination, particularly in a non-profit institutional or educational setting. Bookkeeping experience highly desirable.
• Exceptional interpersonal and communication skills, oral and written. Tactful and diplomatic in dealing with people.
• High level of computer literacy (Microsoft Word, Excel, and Google Application Suite required). Experience with database software (Salesforce) is a plus.
• Highly organized and detail-oriented. Accurate, timely, and consistence in performance of duties.
• Ability to prioritize tasks and work independently or as part of a team.
• Flexible, patient, and positive attitude with diverse staff and public.
• Excellent written, verbal, and problem-solving skills.
• Ability to work on some Saturdays, evenings, and early mornings.
HOW TO APPLY
To apply, please visit the Exploratorium job page:
This is a regular, full-time (37.5 hours per week), exempt, union position that includes benefits. Please, no phone calls in regards to this job.
The Exploratorium is committed to providing equal employment without regard to race, color, religious expression, sex, sexual orientation, gender identity or expression, national origin, age, disability, ancestry, genetic information, citizenship, marital status, pregnancy, veteran’s status or any other class protected by applicable law.
The Exploratorium will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance.
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