Part-Time Programming Coordinator
Los Pleneros de la 21 (LP21) seeks a dynamic, independent and creative self-starter to fulfill a Programming Coordinator position.
Working in direct partnership with LP21 leadership, the Programming Coordinator is responsible for the overall planning, implementation and day-to-day logistics of the core community programs under LP21’s Arts in Education Initiative and Cultural Legacy Initiative. (S)he is crucial to establishing an effective work environment, and will often act as the first point of contact with LP21’s program partners, audience/participants and other communities relevant to LP21.
This position is ideal for an emerging arts leader and creative thinker passionate about grassroots and cultural arts administration and arts-education programming. This position is approximately 30-35 hours per week, (including Saturdays during official program year), with flexible work schedule during the week.
ROLES AND RESPONSIBILITIES
Overall Program Administration
- Outline core program objectives and calendars during planning phases and ensure their compliance with funder and organizational milestones.
- Oversee program related logistics, expenditures and revenue in collaboration with LP21 senior staff.
- Liaise with contracted vendors (performing/teaching artists, venues, artisans and caterers).
- Develop, manage and disseminate all program development/implementation materials and systems (registration forms, tuition levels and payment schedules, newsletters, permission slips, etc).
- Ensure proper intake and communication with program participants/registrants.
- Oversee and meet with program staff and volunteers to ensure effective planning of programming content, curriculum, and special event logistics.
- Encourage participant feedback/involvement to highlight the community’s stake in LP21’s programs.
Special Event Planning
- Manage planning and logistics for special events under the purview of LP21’s Cultural Legacy and Arts in Education Initiatives, in collaboration with LP21 senior staff.
- Supervise volunteers, vendors and teaching/performing artists on-site during special events and activities, providing support as needed.
- Prepare and produce all printed materials for programming special events and activities as needed.
- Develop marketing/promotion calendars to comply with programming season and effective audience development.
- Manage online and print marketing activities (email campaigns, social media engagement strategies, printed flyers), for all programs under the Cultural Legacy and Arts in Education Initiatives, as well as select public performances outside of the purview of these initiatives on occasion.
- Oversee effective and expanded presence on culturally relevant promotional outlets that compliment LP21’s family and arts-education focused activities (e.g. community boards, newsletters, sister organization sites).
- Contribute to the relevance and efficacy of LP21’s website by providing webmaster with current images and content, occasionally updating page content as needed.
Program Documentation and Fund Development
- Oversee development, collection and storage of photos, videos and other media support materials during program implementation, ensuring all media assets are current and filed on appropriate online storage sites.
- Working with LP21 senior staff, participate in the creation, final preparation and submission of support materials for grant applications and reports.
- Manage the collection of audience/participant metrics for LP21’s programs and performances.
- Produce program reports and evaluations as needed (e.g. Cultural Data Project, grant reports, etc), in collaboration with LP21 senior staff.
- Manage LP21’s voicemail, checking messages daily and keeping the outgoing recording up to date.
- Support the intake of performance inquiries by phone and email, forwarding inquiries to appropriate staff.
- Share EPK materials upon request (photos, videos, artist bios, organization’s background/history, etc).
- Track inventory for LP21 merchandise, including CD’s, T-shirts, etc.
- Manage LP21’s studio reservation schedule.
- Provide operational/other administrative support as needed, (e.g. mailing documents, office organization, etc).
The ideal candidate should demonstrate the following experience and skills:
- Minimum of 3 years experience in a similar field/administrative capacity
- Knowledge and genuine interest in Afro-Puerto Rican/traditional arts and/or cultural arts expressions
- Understanding of NYC grassroots community-based cultural/arts education trends and activities
- Familiar with online marketing tools, including social media platforms and local community resources
- Adept at Google Apps, Microsoft Office suite, internet/digital technology
- Skilled in team management and project planning
- Able to prioritize and multitask effectively
- Adventurous self-starter and independent worker able to thrive in small team efforts
- Commitment to confidentiality, high standards, and professional development
- Comfortable in a growing and lively work environment
- Reliable and approachable demeanor
- Bilingual Spanish/English (highly preferred)
- Working knowledge of computer/graphic design
- Some basic knowledge of WordPress (or willingness to learn)
Bachelor’s degree required (preferably in related fields). Master’s degree or graduate work in arts administration (or related field) a plus.
HOW TO APPLY
Please send cover letter and resume to firstname.lastname@example.org
Please, no calls or faxes; staff will contact you.
Deadline to apply: Friday, May 17, 2019
Approximate Start date: Monday, June 10, 2019
LP21 is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual and gender orientation, or military status.Job Categories: Music. Job Types: Part-Time. Job Tags: administration, coordinator, culture, education, marketing, and music. States: New York.
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