Human Resources and Administrative Manager
HUMAN RESOURCES AND ADMINISTRATIVE MANAGER
• DEPARTMENT: HR/Finance
• STATUS: Full Time Exempt
• SALARY: $65,000 – $75,000 DOE
• BENEFITS: Full Benefits
BIMA has an exciting opportunity for a HR & Administrative Manager, who will be a part of a small team of creative and dedicated museum professionals.
BIMA is a contemporary art museum on Bainbridge Island, with a vibrant cultural, community and educational program and a staff of 20 FT and 20 PT arts professionals who make it happen.
The HR & Administrative Manager will be a leader in shaping the professional human resources vision for the Museum’s future. He/she/they will be responsible for helping to create a culture at BIMA that is collaborative, positive and empathic, a great place to work and grow and a strong and engaged community partner. The HR & Administrative Manager will report to the Finance & Operations Director, and is directly responsible for the overall administration, coordination and evaluation of the human resource function in a newly formed department, with demonstrated ability to handle confidential information with discretion. The HR & Administrative Manager has a solid, tested experience in HR policy and procedures, and will have access to outside resources for consultation on specific legal, mediation or HR matters. Responsibilities also include general, office administrative duties, and those related to on-and off-boarding activities. The position exercises considerable independent judgment to select proper courses of action, and must be able to work independently, use initiative, and make substantive decisions quickly. Additionally, BIMA is dedicated to being accessible and welcoming for our entire community, and the HR & Administrative Manager will be working to demonstrate our commitment to BIMA’s institution wide Diversity, Equity and Inclusion (DEI) plan.
DUTIES & RESPONSIBILITIES
- Under the supervision of the Finance Director, develops and administers Human Resource plans and procedures for all Museum personnel, helping to recruit, retain and develop a talented workforce that produces excellent work, collaborates with each other, works in good spirit and with the best tools possible, and lives our values ad commitment to the Diversity, Equity and Inclusion (DEI) plan.
- Plans, organizes and controls all activities of the Department. Provides coaching and encouragement for Departmental needs and institutional growth, including time and project management, and other developing areas.
- Work with Finance team on payroll processing and staff payroll training/trouble shooting, reconciliation of premiums, vacation & PTO monitoring, payroll taxes work.
- Stays up to date on state and federal HR related policies and programs.
- Implements and annually updates the hiring process; writes Job Descriptions as necessary; conducts research on best practices, annual surveys and HR policy; analyzes benefits; monitors the performance evaluation program and revises as necessary.
- Develops, recommends and implements personal policies and procedures; prepares and maintains handbook on policies and procedures; performs benefits administration to include policies for cost-effectiveness, information activities program and cash flow.
- Conducts recruitment effort for all exempt, nonexempt and temporary workers; write and places advertisements; works with supervisors to screen and interview candidates; conducts reference checking; extends job offers; conducts new-employee orientations; monitors career-path program and employee relations counseling; conducts exit interviews.
- Assesses training needs through museum, proposes training and development programs and objectives, and develops, implements and delivers variety of training programs for varying levels of staff, museum-wide. Delivers new employee orientation. Trains and coaches managers and others involved in employee development efforts.
- Responsible for all general Human Resources and office administrative duties, including but not limited to on and off boarding activities, administering full checklist of necessary steps with key individuals in Administration department, such as IT for new user email accounts, hiring managers for software program set-up if necessary, and assigning/managing printer codes and phone lines, etc.
- Products various HR-related reports, such as headcount and turnover.
- Supervises Museum internships and assists in Volunteer program as needed.
- Establishes and maintains department records and reports with discretion. Participates in administrative staff meetings and attends other meetings as necessary.
- Oversees supervision of administrative volunteers in the Museum office.
- Evaluated reports, decisions and results of department initiatives in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed. Ensure compliance with all federal, state and local employment laws.
- Bachelor’s Degree (B.A.) from four-year college or university, and five years’ related experience and/or training; or equivalent combination of education and experience.
- SHRM Certification preferred
- Solid, hand-on experience with HR database administration using essential.
- Understanding of payroll processes, payroll taxes and other staff financial rogras
- Museum or arts/culture or education institution experience preferred.
- Broad understanding of museum practice and visitor experience required, direct museum or arts/culture or educational institutional experience preferred.
- Excellent written and verbal communication skills essential, and proven experience leading meetings and trainings
- Excellent computer skills including Word, Excel, and Power Point
Apply online: www.biartmuseum.org/employment/
BIMA (Bainbridge Island Museum of Art) is a non-profit art museum dedicated to filling our space with diverse and inclusive employees, guests, and artists. We strive to ensure all voices are heard, valued, and welcomed into our space regardless of their race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. These are all elements that play into an individual’s uniqueness, and here at BIMA, uniqueness is celebrated.
Job Categories: Museum and Gallery. Job Types: Full-Time. Job Tags: administration, human resources, manager, museum, non-profit, and recruitment. States: Washington.
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