16 Sep 2022


Finance and Operations Manager

Albany Park Theater Project  Chicago, Illinois, United States

Albany Park Theater Project - jobs

Job Description

Position Overview

Reporting to the Co-Executive Directors, the Finance & Operations Manager role offers a highly organized, energetic, self-directed, and collaborative individual the opportunity to manage the finance, administrative, operations, facilities, and information technology aspects of our company. The Finance & Operations Manager role supports APTP’s work to create ground-breaking, multidisciplinary performances rooted in the lived experience of immigrant communities and driven by the Albany Park Theater Project’s mission. The Finance and Operations Manager is responsible for ensuring APTP runs as smoothly as possible, financially and administratively.

Specific Duties and Responsibilities

Financial Management 

  • Oversee the theater’s finances, including budgeting, payroll administration, A/P and A/R, reconciliations, and financial reports. Oversee the work of the Accountant, an independent contractor
  • Report to the Co-Executive Directors monthly on budget and performance and on any major issues as they arise
  • Train and oversee staff in developing and monitoring their departmental budgets
  • Coordinate with contracted Production Manager to run and reconcile production budgets
  • Ensure that cash flow and quarterly financial reports are prepared for leadership’s review
  • Facilitate multi year budgeting process, craft budget in partnership with the Co-Executive Directors and Director of Development, and program budgets in partnership with staff. Monitor the budget
  • Develop and revise financial procedures and processes
  • Oversee annual audit in conjunction with the Accountant and outside auditor


  • Serve as primary liaison for facilities related issues
  • Work with team members across the company to ensure that facilities best practice policies are in place and adhered to at all times
  • Broker among program and admin departments the effective utilization of APTP’s in kind office, rehearsal, and performance space; oversee the management of space use
  • Review and update as needed office utilities to best serve the staff and mission while remaining cost effective
  • Assist with coordinating travel, accommodations, and hospitality for out-of-town partner artists
  • Regularly review ADA compliance standards and make determinations about reasonable accommodations, when possible

IT, Administration, and Operations 

  • Conduct financial negotiation with external partners and guest artists
  • Conduct analysis of vendor contracts
  • In consultation with attorneys when appropriate, draft, negotiate and review contracts with independent contractors and partner organizations, both artistic and administrative
  • Oversee Information Technology by coordinating external vendors to conduct maintenance, repair, and development of computers, printers, phone system, and new technologies for the organization
  • File and maintain select city, state and federal reports, returns, licenses, ensuring compliance with relevant law and with APTP’s state and federal nonprofit status
  • Other duties as assigned

Human Resources 

  • Administer staff, contractor, and volunteer policies according to the employee handbook, including orientation of new contractors and management of employee health insurance and other benefits
  • Participate in APTP’s work in advancing racial equity, inclusion, and diversity within the sector

Youth Development

  • Build community and mutuality with APTP youth artists who are part of a shared community and space with all APTP staff
  • Keep abreast of artistic and youth development projects
  • Train with the youth development team to respond to the needs of young people in crisis, including addressing mental health and other medical emergencies
  • Serve as a mandated reporter by becoming trained in APTP child abuse and neglect response procedures and by responding to observed, reported, and suspected cases of child abuse and neglect in accordance with organizational policy and Illinois state law

Qualifications and Experience

Albany Park Theater Project seeks a well-rounded administrator/nonprofit management professional who is enthusiastic about contributing to a progressive arts and youth-development organization. They will be relationship-focused, trustworthy, and flexible. They will be goal-oriented and committed to the full mission and vision of APTP, ideally with experience in organizations doing theater, youth development, and social justice work.

Education and Skills 

  • Five years nonprofit management/administration, and project management experience required (preference to experience in theater management)
  • Previous experience developing and monitoring budgets required; sound understanding of the requirements of restricted funding and cash flow projections
  • Knowledge of artist/creative contractual agreements
  • Experience working with managers and artists with diplomacy, discretion, professionalism
  • Previous supervisory experience preferred
  • Demonstrated competency in Microsoft Office suite (Excel, Word, PowerPoint), Google Workspace, calendaring and screen-sharing/online meeting applications
    Demonstrated history of working with people from diverse cultures, backgrounds, and economic strata
  • A current driver’s license and clean driving record preferred


  • Entrepreneurial spirit, creative problem solver, and strong collaborator
  • Highly organized with excellent administrative skills
  • Ability to maintain strict confidentiality
  • Ability to plan, prioritize, and coordinate multiple responsibilities
  • Calm and reassuring manner; ability to engage confidently and pleasantly with a wide range of people
  • Able to take responsibility and make quick, informed, operational decisions
  • Excellent verbal communication skills
  • Positive and forward-thinking attitude

Salary and Benefits

$60,000 – $68,000

100% employer-paid platinum health insurance (employee only), 50% employer-paid dental and vision coverage, retirement plan contribution, and a generous PTO benefits package

How to Apply

APTP has retained Morten Group, LLC to conduct this search.
Applicants should complete the form available at www.mortengroup.com/executive-placements/aptp, including the submission of a cover letter (including salary requirements) and resume in PDF format.
Cover letters will be evaluated as a writing sample.
For best consideration, applications should be received by Friday, September 30, 2022.
Applications will be accepted until the position is filled.

Albany Park Theater Project is an equal opportunity employer. APTP is unconditionally committed to the goals of equity, diversity, and inclusion in the workplace and to building a culturally diverse and pluralistic team. ALAANA-identified individuals, trans and gender nonconforming people, people from poor and working-class backgrounds, and individuals with disabilities are encouraged to apply.

The Finance & Operations Manager is an employee at will, meaning that either party may terminate the employment relationship at any time by written notice to the other. Nothing in this job description is to be deemed to create a contract of employment for a specific period of time.


Full-Time Job in Theatre:
Finance and Operations Manager
Albany Park Theater Project
 Chicago, Illinois, United States

Job Categories: Theatre. Job Types: Full-Time. Job Tags: finance, manager, and operations. States: Illinois.
Job listing expires in 15 days.

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