• Job Title: Exhibitions Coordinator
• Department: Exhibitions
• Classification: Exempt, Full Time
• Reports to: Director of Curatorial Affairs
• Supervises: Prep staff, art handlers, outside contractors, and interns
• Date: October 2022
• Pay Range: $45,000 – $48,000 (Commensurate with Experience and Internal Equity)
Reporting to the Director of Curatorial Affairs, the Exhibitions Coordinator is responsible for all of the logistical and administrative aspects of the museum exhibitions, commissions, and outgoing/incoming loans/exhibitions including coordination of schedules, contracts, communications, budget, and staff/contractor oversight. Working closely with the curatorial and collections management teams, the Exhibitions Coordinator will be an effective project manager and administrator through coordination of exhibition planning with other Kemper Museum departments, including Learning and Engagement, Marketing and Communications, Finance, Development, and Museum Protection. This position supervises preparatory teams, including permanent, contract, and on-call employees and contractors.
The Exhibitions Coordinator is responsible for and should have experienced knowledge in up-to-date museum-quality art handling related to installation and de-installation of exhibitions both inside and on the grounds of the Museum. This position will assure a safe and healthy work environment through knowledge of best practice.
Major Duties and Responsibilities
- Creates/Oversees exhibition schedules, itineraries, and planning documents for exhibitions.
- Creates/Oversees exhibition Preparatory budgets.
- Works collaboratively with curatorial to develop detailed exhibition drawings of layouts and exhibition related materials such as but not limited to display options and project-specific design/fabrication needs.
- Serves as point of contact with outside vendors and contractors for exhibitions.
- Facilitates the production of all gallery signage and labels.
- Drafts and circulates traveling exhibition planning documents and manages coordination with exhibition partners internally and externally.
- Produces production schedules and communicates with artists on commissioning timeline in collaboration with the curatorial team; provides regular updates or changes to project development.
- Oversees and maintains appearance of exhibition spaces, including dusting, cleaning frames, painting, and light replacement
- Completes all additional assigned tasks and requests for general support as needed.
- Responsible for the maintenance of Permanent Collection, which includes regular inspection of objects and light cleaning if necessary.
- Prepares objects for loan and exhibition.
- Assists the Chief Registrar and Exhibitions Manager in annual inventory.
- Plan and supervise maintenance of outdoor Permanent Collection sculpture.
- Responsible for the transport of objects: including packing and unpacking; scheduling appropriate transportation; and monitoring objects
- Oversees truck maintenance
- Effectively develops and administers the departmental budget, and assists in the development of annual exhibition special project budgets
- Prepares cost and material estimates for new installation and gallery construction
- Oversees personnel, including hiring, training, scheduling, directing, disciplining, and providing annual performance reviews.
- Plans, prioritizes, and schedules work of the Prep department; assesses resource needs and determines adjustments as required
- Organizes department’s short-term/long-term projects and sets job assignments to meet institutional deadlines and priorities
- Works across departments on opportunities for institutional advancement in areas of exhibition design, budgeting, and cost-saving strategies; provides well thought-out opinions based on research and knowledge of trends within the Museum community
Develops project plans, coordinates projects effectively, communicates changes and progress, completes projects on time and budget, manages project team activities.
Balances team and individual responsibilities, exhibits objectivity and openness to others’ views, gives and welcomes feedback, contributes to building a positive team spirit, able to build morale and group commitments to goals and objectives, supports everyone’s efforts to succeed, recognizes accomplishments of other team members.
Delegates work assignments, matches the responsibility to the person, gives authority to work independently, sets expectations and monitors delegated activities, provides recognition for results.
Superior Problem Solving skills:
Identifies and resolves problems in a timely manner, Gathers and analyzes information skillfully, develops alternative solutions, works effectively in group problem solving situations.
Prioritizes and plans work activities, uses time efficiently, plans for additional resources, sets goals and objectives, organizes or schedules other people and their tasks, develops realistic action plans in conjunction with Curatorial and Registration departments.
Safety and Security:
Observes safety and security procedures, determines appropriate action beyond guidelines, reports potentially unsafe conditions, uses equipment and materials properly.
- Bachelor’s Degree in Art History, Arts Administration, or related field with a minimum of 5 years in the field at a museum, gallery, or arts organization.
- Strong project management skillsl.
- Ability to set schedules and work well with others to ensure timely exhibition-making.
- Ability to work collaboratively with simultaneous timelines and diverse stakeholders.
- Familiarity with best practices regarding exhibitions and the display of art.
- Experience with creating and tracking budgets.
- Ability to multi-task, organize, and meet deadlines with careful attention to detail.
- Excellent written and oral communication skills.
- Ability to work with discretion and diplomacy with artists, lenders, donors, and various stakeholders and collaborators.
- Proficiency in SketchUp, Adobe Creative Suite, Microsoft Office, and collection management software (such as PastPerfect or TMS) is required
- Must possess a valid driver’s license in good standing
- Ability to drive a box truck and deliver works of art as needed (CDL not required)
- Pass a criminal background check
- Physical Abilities:
- Walk: The ability to move about on foot.
- Talk: The ability to express or exchange ideas accurately, loudly, or quickly by means of the spoken word, imparting information or detailed instructions to clients, to the public, or to other workers.
- Handle: The ability to seize, hold, grasp, turn, or otherwise work with hand or hands. (Fingers are involved only to the extent that they are an extension of the hand.)
- Reach with hands and arms: The ability to extend the hands and arms in any direction.
- Climb: The ability to ascend or descend ladders, stairs, scaffolding, ramps, poles, ropes, and the like, using feet and legs and/or hands or arms.
- Kneel: The ability to bend legs at the knees to come to rest on knee or knees.
- Crouch: The ability to bend the body downward and forward by bending legs and spine.
- Lift Weight and Exert Force: Lifts weight or exerts force by lifting, lowering, pulling, carrying, pushing, slapping, striking, kicking, pulling, or jerking. Must be able to lift 50 lbs. comfortably.
- Vision: The ability to see clearly at 20 inches or less and at 20 feet or more. The ability to identify and distinguish colors. Three-dimensional vision, the ability to judge distances and spatial relationships to see objects where and as they actually are. The ability to adjust the eye to bring an object into sharp focus.
Resumes can be emailed to email@example.com or you may mail hard copies to:
Kemper Museum of Contemporary Art
Director of Human Resources
4420 Warwick Blvd.
Kansas City, MO 64111
Job Categories: Museum and Gallery. Job Types: Full-Time. Job Tags: arts administration, contemporary art, coordinator, exhibition, and museum. States: Missouri.
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