Director of Finance
Reporting to the Managing Partner, the Director of Finance is responsible for all financial, accounting and business analysis processes for the company.
The Director of Finance also plays a key role in strategic planning, budgeting and forecasting.
What you need to succeed in this position:
– Support strategic decisions by always informing the Partners of the financial perspective;
– Ensure that the entire team is profit-oriented based on performance goals;
– Clear communication skills;
– Ability to push back with vendors when demands will not ultimately benefit the company;
– Regular and consistent reporting to ensure transparency at every appropriate level;
– Constantly re-enforce the corporate values and model a professional way of working.
– Create and track all sales invoices and Cost of Sales in Artlogic and transfer into Quickbooks.
– Develop and maintain methods to track all sales metrics in real time:
- Analyzing profitability and volume by artist and by salesperson;
- Analyzing profitability and volume by exhibition and art fair;
- Analyzing profitability and volume by customer segment.
– Develop a compensation strategy to incentivize sales across the organization.
– Monitor sales procedures for Know-Your-Client (KYC) and anti-money laundering compliance.
– Improve information sharing: timely financial reporting out to the management team.
– Develop budget-to-actual reporting and analyze variances quarterly.
– Ensure monthly A/R and A/P reporting to Partners.
– Generate regular artist sales statements for every artist / estate represented by the gallery and communicate with the artists / estates regularly on their financial status.
– Achieve profitability by controlling expenses, creating processes for approval of staff spending, establishing controls to monitor and track expenses.
– Once the annual exhibition and art fair schedule has been established, prepare a comprehensive and realistic budget for the next fiscal year, including a revenue forecast by artist / consignor.
– Maintain up-to-date cash flow projections and analysis.
– File monthly/quarterly sales tax returns in all required states.
– Identify costs that can be re-billed to clients (i.e. shipping, crating and storage).
– Identify costs that can be re-billed to artists (i.e. restoration, storage).
– Oversee sales of catalogs and other items and ensure proper procedures are being followed re: sales tax, shipping, credit card payment processing.
– Reconcile bank accounts and credit card accounts monthly.
– Process payroll on a biweekly basis.
– Establish and maintain ongoing document storage and preservation protocols (i.e., digitalization)
– Serve as primary liaison with the bank.
– Serve as primary liaison with the accountant for tax preparation and audits.
– Serve as primary liaison with insurance brokers / legal advisors / other outside consultants.
– Establish protocols and controls to monitor for fraud and ensure the security of all passwords and accounts
– Administer 401k Plan and Pension Plan, liaise with Actuary.
Personal qualities sought:
– Superior self-discipline and managerial skills;
– Inspires teamwork and cooperation;
– Can articulate goals and keep people working strategically;
– Very comfortable coaching and holding people accountable;
– Excellent technical and interpersonal skills;
– Can translate strategic options into projected financial outcomes;
– Creative problem solving;
– Consistency and reliability;
– Confidence to lead in a fast-changing environment.
BA or BS in Accounting or Finance or comparable professional experience. 5+ years of experience in a managerial accounting/finance capacity. A huge plus if you have prior experience in the commercial art world.
Computer skills: Extensive knowledge of Quickbooks, adept at Excel, MS Office, comfortable with cloud-computing environments, experience with inventory and/or CRM databases (experience with Artlogic is a plus).
Salary & benefits:
We offer a competitive salary commensurate with experience; Medical and dental insurance coverage offered with premiums for the employee paid 100% by the gallery; 401k Plan eligibility after one year; 3 weeks of paid-time-off to start, which increases over time; Pre-tax commuter benefits available.
How to apply:
Send a resume and cover letter in PDF format to email@example.com.
Mitchell-Innes & Nash places outstanding contemporary artists within a historical context, revealing a continuity of ideas and aesthetic virtuosity from the modern era through the present.
We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and internship. We make hiring decisions based solely on qualifications, merit, and business needs at the time.
Job Categories: Museum and Gallery. Job Types: Full-Time. Job Tags: art gallery, communication, director, finance, and management. States: New York.
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