Community Enrichment Coordinator

Basic Purpose and Objective of the Role:

Under the direction of the Sr. Manager of Educational Operations, the Community Enrichment Coordinator will be responsible for the administrative logistics and coordination of day-to-day operations for all Community Enrichment (CE) programs. The CE Coordinator will act as the primary point of contact for program participants and provide administrative, clerical, and coordination support for the CE programs. This individual will work in tandem with the Head of Community Enrichment Division to ensure efficient and effective delivery of all CE programs.

Orlando Ballet is seeking a driven, self-motivated, highly organized individual with the ability to manage a wide range of responsibilities and a commitment to supporting Orlando Ballet in its mission to entertain, educate and enrich through the highest quality of dance.

Responsibilities include:

• Collaborate with the Education team to support all CE Programs logistically and administratively;
• Respond to emails/telephone calls, send correspondence, schedule meetings, maintain paper and electronic files, maintain community enrichment collateral, and manage division program calendar/schedules/activities;
• Provide information on CE programs to interested persons via phone, email, and in-person;
• Collect and maintain required data needed for grant fulfillment and information for regular reporting including information on all current and upcoming programs, enrollment figures, scholarships, pre/post survey results, registration forms, photos, written and video testimonials;
• Work with Sr. Manager of Educational Operations to maintain accurate budget information, departmental reports and statistical information related to community enrichment initiatives;
• Ensure confidentiality of staff, student/family information and proprietary programs;
• Work with Philanthropy Operations Manager to coordinate activities of CE volunteers and track volunteer hours;
• Provide support to teaching artists regarding dance wear distribution, effective site communication, administrative and logistical support;
• Track CE teaching artist hours and submit timesheets to Controller for payroll processing in a timely fashion;
• Generate timely and effective internal and external communications including communication with program sites, teaching artists, parents, and students;
• Assist with student check in/out for programs and workshops on-site such as CDWU, RISE and REACH;
• Work with Sr. Manager of Educational Operations to oversee the Bridge Scholarship Program;
• Collaborate with various teams across the organization to ensure effective planning and fulfill CE event logistics. Serve as point of contact for all event needs for various program functions such as Gentle BeMoved residencies, STEPS performances, CDWU events, CETA meetings, RISE Showcases and Workshops, REACH Showcases and Workshops, FIRST STEPS initiatives and school visits;
• Other duties as assigned.

General requirements include:

• Must have at least two years of administrative experience. Preference for candidates working in performing arts administration. Previous experience working in the non-profit arts and/or education a plus. Bachelor’s Degree in dance performance, arts education, or related field is preferred.
• Must be highly proficient with Microsoft Office (Word, Excel, PowerPoint, Teams). Must be able to effectively operate office equipment (ex. printers, copiers).
• Ability to remain calm under pressure, adapt to change, and solve problems with minimal supervision.
• Ability to work effectively with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy. Always maintain HOBC standards of customer service.
• Able to effectively communicate in English in both written and oral forms.
• Ability to plan, organize and prioritize duties, activities, and event schedules with high attention to detail. Must be able to exercise good judgment and maintain confidential information.
• Appreciation for the important role cultural institutions play in the life of a vibrant community and can articulate this mission and role to others. Broad knowledge of multiple art forms.

Special Conditions of Employment:

• This position requires the ability to work a variable schedule, evenings, weekends, and holidays to meet operational needs.
• Will be subject to a background check.
• Must be able to provide own transportation to off-site programs and events. Must have a valid Florida Driver’s License.

To apply for this position, please send a resume and cover letter to kfabian@orlandoballet.org.

Please note that Orlando Ballet is an equal opportunity employer and a drug free workplace. Additionally, as required by Florida law, Orlando Ballet participates in E-Verify and will provide the federal government with Form I-9 information to confirm that individuals who have been offered employment at Orlando Ballet are authorized to work in the U.S.