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7 Aug 2018

Full-Time Assistant Director, Alumni Affairs

Columbia University School of the Arts  New York, New York, United States

Columbia University School of the Arts - job posting

Job Description


The incumbent will report to the Dean of Student and Alumni Affairs at Columbia University School of the Arts (SOA) to administer Alumni Affairs and Artists Resource Center (ARC) programing. The incumbent will also serve as the liaison to the University’s Center for Career Services and the Columbia Alumni Association. This is an excellent opportunity to be part of a creative and vibrant academic environment while supporting the School’s students and alumni as they practice and evolve their craft. Through the Artists’ Resource Center, the incumbent will help to maintain and develop co-curricular opportunities and programming. The incumbent will also help to create sustained alumni engagement through communications, collaboration, and programming to help foster a strong School of the Arts alumni community.


-Work with Dean of Student and Alumni Affairs, Faculty, Chairs and Concentration Heads to develop a vibrant and effective program of alumni activities and communications.
-Work with the Center for Career Education (CCE), Columbia Alumni Association (CAA), Columbia Alumni Association Arts Access (CAA Arts Access) and other central University offices to serve SOA students and alumni.
-Manage a database of almost 7,000 School of the Arts alumni using Salesforce and Advance/Athena programs. Prepare various reports and surveys based on database information.
-Develop a working knowledge of Columbia University’s central alumni database, central alumni communications tools, and other software as necessary.

-Develop and administer surveys to track alumni outcomes and career growth.
-Create and maintain social networking sites such as Facebook, LinkedIn, and Twitter to encourage alumni networking.
-Monitor SOA alumni webpage so that it remains current and updated with events, calendar, programming, resources, and news. Review and revise web and printed copy related to alumni affairs matters. Coordinate and update modifications with Office of Communications.
-Organize and attend regular alumni events and work with targeted alumni groups to organize special events. Develop programs and manage logistics for events, including catering and space reservations. Prepare event materials including save-the-date notices, invitations, website pages, alumni books, etc. Attend events and manage staffing activities.
-Collaborate with other school-based alumni and career services offices as relevant.
-Manage and reconcile Alumni Affairs budget.
-Liaise with other Columbia University offices to resolve administrative issues and problems for alumni.
-Work with Dean of Student and Alumni Affairs to develop alumni organization guidelines.

-Serve as the liaison between the School’s Programs in Writing, Film, Theater and Visual Arts and the University’s Center for Career Services.
-Help develop and maintain Career Development page on the School of the Arts’ website and Artists’ Resource Center website; manage and maintain job postings, and information on internships, grants, scholarships, residences, festivals and other career building opportunities; work to ensure that these opportunities are effectively promoted and disseminated.
-In consultation with each program, coordinate information sessions on a variety of job-related issues to complement, extend coursework and make visible on SOA website.
-Train and supervise Artists Resource Center (ARC) fellows to serve as peer counselors.
-Work with ARC fellows to maintain profiles on relevant arts organizations, agencies, etc.
-Develop a network of alumni volunteers with expertise in particular fields to counsel students.
-Communicate with students and alumni on social networking sites, including LinkedIn, Facebook, and other sites as relevant.
-Maintain statistics and profiles on students and alumni careers and job placement. In collaboration with CCE, create and manage alumni employment surveys
-Create and produce reports to determine usage and efficacy of programs.
-Work with Dean of Student and Alumni Affairs to coordinate student evaluations of each program’s career services efforts.

Participation in evening and weekend activities as required. Some travel may be required. Other related duties as assigned.

SUPERVISION RECEIVED OR EXERCISED:  Supervised by Dean of Student and Alumni Affairs.  Will co-supervise four Alumni and Student Affairs fellows to maintain and update social media communications and support alumni events.  Will also supervise four Artists’ Resource Center (ARC) fellows in the development of peer career counseling services and maintenance of the Artists’ Resource Center website.



Bachelor’s degree and at least three years of related experience required.


-Strong interest and engagement in the arts.
-Excellent interpersonal, organizational, and communication skills.
-Ability to develop and sustain excellent working relationships with School of the Arts faculty and the larger Columbia community is essential.
-Ability to work independently in a fast paced environment on concurrent projects.
-Ability to exercise exceptionally good judgment, to be innovative, and to understand the importance of the School of the Arts and University governance and policy.

– Ability to work well under pressure.
-Tact, discretion and ability to maintain complete confidentiality are essential.
-Computer experience (word processing, database management, report servers, spreadsheets, social networking).
-Ability and willingness to learn new software and systems.

– Enthusiasm for creativity and program building.

Some evening and weekend work is required, including attending student and alumni events.



– Knowledge of Columbia University School of the Arts


To be considered you must apply through our JAC system at

Job Categories: Education. Job Types: Full-Time. Job Tags: arts, assistant, school, and university. States: New York.

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