Arts Administrator

Resume posted by nkdoyal in Arts and Culture.

Desired position type: Full-Time

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I have been successfully working as an arts administrator for the past twenty-five years. I consider myself a hands-on manager, and I have been instrumental in the opening and start up of three non-profit performing arts organizations where I developed and implemented the administrative policies, systems and strategic plans, contributing to the long-term stability of the organizations. I have supervised and managed many departmental areas including; administration, operations, finance, programming, event production, grant writing / fundraising, database management, marketing, and personnel/risk management (both paid and volunteer).


• Eastern Michigan University, Bachelor of Science, Arts Management
• Golden Gate University, MBA coursework in Arts Administration


January, 1998 – Present Arts Consultant
Over twenty-five years of educational and employment experience in arts administration – specifically in the areas of finance, programming, special event production, grant writing, marketing, outreach and education, administration, human resource management and point of sale management. Recent and current clients include: Suntan Art Center, Strub Werks, Friends of SouthSide Art Center, and Gulf Coast Artist Alliance. Newest client – BuildABronco.

July 2010 – September 2011 Director of Operations + Administration
Museum of Contemporary Art Detroit

• Managed day-to-day administrative and financial operations: payables, receivables, payroll, banking, purchasing activities, budgetary oversight and fiscal planning. Point of contact for independent auditors and contracted services.
• Responsible for supervision and coordination of foundation grant writing, research, reporting and correspondence.
• Functioned as human resource and risk manager. Coordinated activities with liability insurance, health insurance, and benefit companies. Oversight of hiring procedures and personnel records and contracted services.
• Coordinated and managed special events, rental activities, artist’s hospitality, fundraising activities and receptions.

May 2009 – July 2010 Assistant Festivals Director
Naples Art Association

• Coordinated and produced five nationally recognized fine art and craft festivals that take place between late November and March.
• Managed all incoming applications, payments, agreements and correspondence for over 1000 artists.
• Designed, developed and maintain artist and festival management databases using FileMaker Pro software.
• Updated and maintained all printed festival materials including prospectus and application, concessionaire contracts, artist agreements, welcome packets and marketing materials.
• Developed and coordinated performing stage with local community organizations and established children’s art activities tent.
• Coordination of all new media and online initiatives: Email, Facebook, Twitter, etc.
• Also assisted the Education Department by participating as a docent leader.

October 2005 – September 2008 City Arts Coordinator
City of St. Pete Beach

• Developed and coordinated programming calendar for the city arts center to include classes, workshops, lectures, demonstrations, art receptions and special events
• Coordinated and supervised rental activities for both the Don Vista Cultural Arts Center and the Warren Webster buildings.
• Curatorial supervision and management of the Don Vista Gallery, rotating exhibitions every two months highlighting the work of local and regional artists.
• Established and coordinated the weekly Pass A Grille Art Mart.
• Established and managed city-wide “Art on Display” public art program displaying art work in city hall and recreational center.
• Liaison and point of contact for Suntan Art Association and the US Department of Interior, National Park Service (owner of the historical building)

July, 2000 – November 2004 Director of Operations and Programming
Michigan Theater Foundation

• Managed financial and administrative operations for historic performing arts center with 1700 seat main stage, 200 seat screening room which presents Michigan’s largest first-run specialty art film program and silent films.
• Managed all live events and rental clients which included: Ann Arbor Symphony Orchestra, Ann Arbor Experimental Film Festival, Clear Channel – Detroit, University Musical Society and University of Michigan’s Major Events Office.
• Supervised all financial operations: payables, receivables, and payroll. Oversight of budgeting and independent auditing procedures. All financial reporting to Executive Director, Board of Directors, governmental and funding agencies.
• Supervised all Front of House and point of sale activities including box office ticketing, concessions, and gift operations.
• Functioned as human resource and risk manager. Coordinated activities and correspondence with liability insurance, health insurance, payroll and benefit companies. Oversight of personnel records; and establishment/maintenance of personnel policies.
• Overall coordination of the facility calendar of events – 365 days of operation.

June, 1994 – January, 2000 Director of Operations and Development
California Film Institute

• Managed administrative and financial operations for non-profit organization that produces internationally renowned Mill Valley Film Festival and year-round repertory film program at Rafael Film Center.
• Responsible for foundation and government grant writing, research and reporting. Works closely with major gifts and corporate development departments to coordinate all other fundraising activities.
• Supervised finance department; oversees budgeting, auditing and financial reporting duties.
• Supervised membership development and marketing. Successfully increased membership funds by over 60% from 1994 to 1999.
• Responsible for personnel records and hiring procedures; established and maintained personnel manual and personnel benefits.
• Supervised Mill Valley Film Festival box office operations (over $300k in sales in one month); special events (over 23 events held in eleven days); volunteer management (over 400 volunteers utilized); and merchandising activities.
• Managed funds for $6.8 million capital campaign to renovate the Rafael Film Center – a three-screen, state-of-the-art film center that opened in April 1999.

January, 1990 – June, 1994 Business and Marketing Manager
Spreckels Performing Arts Center; Rohnert Park, California

• Relocated to California to start-up and manage new city-owned performing arts center with in-house production of three professional companies – Rohnert Park Symphony, Palesch Pacific Ballet and Pacific Alliance Stage Company.
• Managed all business and administrative operations for department with facility including a 500 seat main stage and 100-seat “black box” performance space.
• Supervised Box Office, Front of House, Development and Marketing departments. Functioned as Company Manager for Equity theatre company, and professional orchestra.
• Negotiated and administered all rental, programming and artist’s contracts.
• Responsible for receivables, payables and purchasing functions. Integrated Arts Center non-profit accounting methods with City finance system. Produce financial reports and information for Director, City Manager and City Council. Responsible for fiscal planning and budgetary analysis.
• Developed and implemented Box Office and Front of House procedures, including comprehensive written policy manuals and the installation of point of sale software ticketing system.


  • • Proficient in the use of complex administrative systems software. Fluent in both PC and Apple platforms and have a strong working knowledge of Microsoft Office Suite, FileMaker Pro, QuickBooks Pro, Peachtree, PASS Select Ticketing System, GiftMaker Pro, Blackbaud’s Raiser’s Edge, and Constant Contact.

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