26 Sep 2014

Full-Time Program Supervisor – Civic Arts Education

City of Walnut CreekWalnut Creek, California, United States

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Job Description

The City is seeking an experienced arts and early childhood educator and administrator to serve as Program Supervisor. The Program Supervisor will lead Civic Arts Education’s program team, defining and implementing the educational vision for arts education programming for community members from toddlers to seniors, including three preschools. The Program Supervisor will oversee day to day program delivery, continuously improve Civic Arts programming, and develop and launch new, community-responsive programming.

The Program Supervisor reports to the Civic Arts Education Program Manager. This is a full-time position, Monday through Friday, usually between 8AM and 5 PM, with evening and weekend meetings and community participation as needed.

Civic Arts Education Program

Civic Arts Education (CAE) is Northern California’s largest community arts education program, serving over 8,000 students annually in the areas of 2D and 3D visual arts, dance, music and theatre at five city-owned facilities. Civic Arts Education is a program of the Arts, Recreation and Community Services Department of the City of Walnut Creek.
Civic Arts Education’s preschool program serves over two hundred 2-5 year olds annually through part time preschool programming at three city-owned facilities. The Fine Arts Preschool, Heather Farm Preschool, and Civic Park Preschool offer child-centered, play-based, arts-integrated curriculum led by experienced early childhood educators. Programs are located at Civic Park, Heather Farm Park, and Civic Arts’ Shadelands facility.

Program Leadership
• Develop and implement unified vision for CAE arts education and preschool programs
• Create new programming in alignment with community arts education and early childhood education best practices
• Lead program teams in creating and carrying out annual work plans
• Develop and implement annual programs and preschool calendars
• Develop customer satisfaction and community needs assessment systems for arts education and preschool programming
• Create and coordinate classroom assessments and evaluations
• Set programming and enrollment targets by discipline
Staffing, Supervision and Professional Development
• Supervise five preschool lead teachers
• Supervise Program Coordinator, Ceramics Coordinator, and Seasonal Camps Coordinator
• Set parameters for hiring, oversight and retention of contract teaching artists and other personnel
• Structure hiring, onboarding, evaluation and professional development of CAE program personnel
• Understand and implement city policies related to finance, personnel, facilities, safety, and risk management
• Work collaboratively with CAE office staff to implement CAE policies and procedures effectively and respond to emerging issues
• Create and manage program budgets
• Manage program-related equipment and assets
• Work collaboratively with other ARCS divisions and city departments
Community Relations
• Utilize data and community feedback to ensure relevance of programming to diverse community members
• Develop, maintain and improve community partnerships to effectively deliver CAE programming to diverse community members
• Serve as an active team member in CAE outreach and communications efforts
• Help in the development and preparation of educational, promotional and production materials
• Participate in the development and implementation of CAE events, tours and special programs
• Work collaboratively with other users of CAE facilities
• Help initiate and develop sources of program support, by collaborating with CAE’s nonprofit support groups and other means

Education and Experience: A Bachelor’s degree with major coursework in early childhood education, arts education, arts administration, or a related field, and minimum of three years of experience in arts and early childhood education, or any equivalent combination of training and experience that provides the knowledge, skills, and abilities to perform the position. A Master’s degree with a combination of undergraduate and graduate work in arts administration, education, or early childhood education is highly desirable.
Please see the class specification at www.walnut-creek.org for a complete description of this classification’s representative duties, requirements, working conditions, and physical requirements.

Profile of an ideal candidate:
• Innovative, inquiry-based and entrepreneurial approach to arts education programming and management
• Ability to develop and implement plans for CAE programming
• Possesses three or more years of combined experience:
o Managing community arts education programs
o Managing preschool programming, especially programming that is play-based, child-centered, Reggio-Emilio inspired, and/or arts-integrated.
o Supervising educators and administrators in arts, education and/or early childhood education settings
• Possesses at least two years direct early childhood and/or arts teaching classroom experience
• Knowledgeable about current trends in early childhood and arts education
• Extensive experience developing arts education programming, preferably in a broad range of disciplines
• Ability to structure and lead teams of educators and administrators
• Ability to develop productive relationships with internal and external partners
• Ability to mentor preschool teachers and arts education program staff
• Ability to use data to make decisions
• Experience developing and using assessment and evaluation in educational settings
• Awareness of the needs of diverse communities
• Great interpersonal skills in an environment with extensive public contact with people who are diverse in their age groups, culture and ethnicity, and ability.
• Strong management skills including collaboration, planning and project management
• Excellent verbal and written communicator
• Technologically proficient, with familiarity with Microsoft Word, Excel and Outlook for business and management operations

Special Requirements: Possession of, or ability to obtain prior to employment, a valid Class C California Driver’s License and a good driving record. The employee’s work hours may vary in accordance with program needs and the employee may be required to respond to calls for assistance during off-duty hours.

How to Apply

Applications and an attached cover letter explaining your interest and qualifications for the position are due no later than 5:00 PM on Friday, October 17, 2014. All applicants must apply online at www.walnut-creek.org to be eligible for consideration.
Applications submitted without a cover letter and work sample (see instructions listed on Supplemental Question 13) will not be considered.

Applicants possessing the MOST DESIRABLE qualifications will be invited to continue in the selection process, which may include any other testing elements that are deemed appropriate and an appraisal interview tentatively scheduled for Wednesday, October 29, 2014. An eligible list will be established as a result of this examination process and will be valid for a period of six months. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. In addition, applicants can log on to their account and check their current status online.

Applicants considered for appointment to this position will be subject to
fingerprinting and a thorough background (including driving record) and criminal check. If special accommodations are necessary at any stage of the examination process, please provide the Human Resources Division with advance notice and every attempt will be made to consider your request. As required by law, all public employees are designated as Disaster Service Workers. As such, all City of Walnut Creek employees may be called upon to assist in the event of fire, flood, earthquake, or other natural or man-made disasters.



• Job Title: Program Supervisor – Civic Arts Education
• Job Type: Full-Time Job
• Employer: City of Walnut Creek
• website: http://www.walnut-creek.org
• Location: Walnut Creek, California, United States

Job Categories: Arts and Culture. Job Types: Full-Time. Job Tags: arts education, civic arts, and early childhood education. State: California.
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