10 Oct 2017

Full-Time Job Administrative Assistant – museum

The Museum of Modern Art’ (Job Poster) – New York, New York, United States

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The Museum of Modern Art, New York job posting

Job Description

Administrative Assistant – Visitor Engagement

Proactively and warmly welcomes and processes guests at the Museum’s reception desks: 11 West and Cullman (staff, staff guests, educators, groups, student center and library users, trustees, VIPs, couriers, messengers). Responds to questions, offers guidance, and distributes study center brochures, submission guidelines, volunteer applications, and other written materials upon request.
Maintains visitor log, issues security guest passes, and checks personal identification as per Museum policy. Announces visitors to staff and directs visitors to MoMA offices and departments.
Receives, distributes, and signs for incoming/outgoing packages, interoffice mail, express mail (FedEx, UPS, USPS), and courier mail.
Maintains delivery and pickup log.
Resolves general inquiries and complaints from guests and members over the phone, on site, via mail, and electronically.
Forwards visitor inquiries to other departments and uses Internet for related research. Warmly answers calls received on the Museum switchboard and routes calls to appropriate MoMA departments and staff members.
Assists in creating the daily MoMA MeMO.
Stays abreast of current and upcoming exhibitions, films, educational programs, and marketing campaigns.
Assists volunteer program staff with administrative duties.
Reconciles department credit card in Concur.
Assists department manager with creating vouchers and vendor records in Peoplesoft.
Creates petty cash reimbursement forms for approval.
Obtains petty cash from the cashier’s office and distributes to staff members.
Picks up and distributes weekly paychecks from the Payroll department.
Assists in maintaining e-time attendance records for staff.
Contributes to a highly positive environment for Visitor Engagement staff through assisting department manager and assistant director with staff development initiatives.
Reports to Department Manager, Visitor Engagement.


Bachelor’s degree and one or more years of relevant experience or equivalent. Proficiency with computers/Windows. Exceptional communication and organizational skills. Attention to detail. Ability to work both independently and as part of a team. Customer service experience. Passion for the visual arts. Previous museum experience and foreign language skills strongly preferred.


The Museum of Modern Art job application guidelines

If you would like to submit your resume and cover letter for consideration, please choose one of the following options:
By email: jobs@moma.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

If submitting by email, please send us your resume and cover letter as one document in PDF format.
Please be advised that due to the high volume of applicants, we are able to contact only those candidates whose skills and background best fit the needs of the open positions.
Thank you for your interest in employment opportunities at The Museum of Modern Art.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.



• Job Title: Administrative Assistant – museum
• Job Type: Full-Time Job
• Employer: The Museum of Modern Art’
• website: https://www.moma.org/
• Location: New York, New York, United States

Job Categories: Library. Job Types: Full-Time. Job Tags: administration, assistant, library, marketing, and MOMA. Location: New York. Job listing expires in 30 days.


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