21 Dec 2016

Part-Time Job KCRW Events Department Assistant + Box Office Manager

KCRW (Job Poster) – Santa Monica, California, United States

NOTE: This job listing has expired and may no longer be relevant!

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Job Description

KCRW Events Department Assistant Position

KCRW is looking for an enthusiastic, reliable Events Department Assistant and Box Office Manager to join the Events Department on a part-time basis. Candidates will work in an upbeat, collaborative setting and assist in a variety of KCRW-generated events featuring live music, culture and news. Events range from public to private, large and small.

Successful candidates will be dedicated self-starters with cultural knowledge; able to work in a fast paced entrepreneurial setting and possess excellent interpersonal and organizational skills.

We are looking for someone to facilitate KCRW’s Events Department, handle administration on a variety of events and manage box office and related duties. This person will work from KCRW’s Santa Monica office with some travel to KCRW’s Santa Barbara region, as events require. This position requires a flexible schedule as KCRW’s events are often held on evenings and weekends.

Events Department Ticketing/Box Office
Works closely with the Box Office Manager as follows:
Interfaces with ticket selling agencies to build seating charts, set ticket prices and manage comps and holds
Manages guest lists, box office and tickets for each event
Sets up ticket giveaways on-air and through social media
Monitors ticket sales daily
Serves as point person to ticket holders and KCRW guests leading up to events
Creates and maintains event websites in WordPress
Creates content in HubSpot — invitation and information emails.
Manages KCRW’s will-call table at events
Trains and manages volunteers to help with event check in

Santa Barbara Ticketing/Box Office
Works in tandem with KCRW Events Producers as follows:
Creates and monitors RSVP page for Santa Barbara events
Liaises with different KCRW departments about guest list needs
Travels to Santa Barbara to oversee KCRW’s check-in at events and additional event needs, case by case

Events Department liaison to KCRW’s Accounting Department
Receives invoices, credit card receipts, petty cash and W9s on all jobs and turns them into the accounting department
Follows the process through to payment and submit totals into pertinent budgets
Picks-up checks from accounting and distributes them at events
Meets with Accounting Dept to confirm final budget after each event

Events Department Administration
Monitors and responds to events@kcrw.org email account
Maintains internal Events Department calendar and contact list
Trains and manages the weekly intern
Facilitates administrative duties in department, as needed

Event Administration
Works closely with KCRW Event Producers as follows:
Researches and compiles food, wine, beer and alcohol donations for events
Creates and follows through on donor trade documents
Creates, edits and prints programs and inserts for specific events
Supplements the Events Department’s needs leading up to and day-of an ev

Research & Special Projects
Researches projects on a case by case basis around events (parking, possible venues, etc.)
Creates and maintains archival materials to help pitch future events, for event partners, etc.

Qualifications & Skills
Excellent interpersonal skills
Self-motivated and able to work under tight deadlines
Strong multi-tasking, problem solving and organizational skills
Proficient with computer based skills, i.e., google drive and excel

To apply, please send a cover letter and resume to eventsjobs@kcrw.org with ‘Events Department Assistant’ in the subject line.
No calls or mailed applications please.
We will begin reviewing applications on Monday, January 16, 2017.

KCRW is an equal opportunity employer.

 

 


• Job Title: KCRW Events Department Assistant + Box Office Manager
• Job Type: Part-Time Job
• Employer: KCRW
• website: kcrw.com
• Location: Santa Monica, California, United States

Job Categories: Arts and Culture. Job Types: Part-Time. Job Tags: arts administration, assistant, box office, manager, and music. Location: California.