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26 Mar 2018

Full-Time Administrative Assistant – Painting and Sculpture

The Museum of Modern Art’  New York, New York, United States

The Museum of Modern Art, New York job posting

Job Description

• Performs administrative duties and supports curatorial staff through work on various projects, including exhibitions, publications, collection display, and acquisitions.
• Maintains calendars, schedules meetings, answers phone calls, drafts correspondence, maintains filing system, and opens and sorts mail.
• Makes business travel arrangements for curatorial staff and prepares detailed itineraries.
• Executes travel and entertainment expense reports.
• Prepares PowerPoint and presentation materials for committee presentations, lectures, and special projects.
• Liaises with external constituents, including scholars, artists, lenders, Museum trustees, and art dealers.
• Answers queries that come through the department’s general telephone line, and via mail and email.
• Occasionally supervises visitors to the department’s Study Center. Assists with various aspects of exhibition and catalogue preparation and execution.
• Reports to Department Manager.


• Bachelor’s degree with at least 18 months prior administrative experience relevant to the position, or equivalent.
• Excellent written and verbal communication skills.
• Keen attention to detail and superior organizational skills.
• Strong computer skills, including Microsoft Office Suite (PowerPoint, Word, Excel), Gmail, and facility with Internet research.
• Knowledge of and interest in contemporary and modern art.
• Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously.
• Must work well under pressure.


The Museum of Modern Art job application guidelines

If you would like to submit your resume and cover letter for consideration, please choose one of the following options:
By email: (most preferred option)
By fax: (212) 333-1107

By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

If submitting by email, please send us your resume and cover letter as one document in PDF format.
Please be advised that due to the high volume of applicants, we are able to contact only those candidates whose skills and background best fit the needs of the open positions.
Thank you for your interest in employment opportunities at The Museum of Modern Art.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

Job Categories: Museum and Gallery. Job Types: Full-Time. Job Tags: arts, arts administration, assistant, curatorial, MOMA, museum, and office. States: New York.

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