Arts Administrator

Resume posted by hilary.ott in Arts and Culture.
Desired position type: Full-Time.
Location: New York New York, United States

hott@alumni.nd.edu
Mobile:
202 309 1560

Summary

I am an experienced art administrator with a passion for promoting art to the public.

Skills

  • MS Office (Word, Excel, PowerPoint)
  • SAP (shipping, inventory, contracts)
  • Invaluable,
  • SalesForce,
  • Raiser’s Edge,
  • Concur
  • TMS

Spoken Languages

  • English

Education

Sotheby’s Institute of Art, New York, NY
-Graduated March 2015 Master of Arts, Art Business
-Library Student Assistant: maintained library by circulating books, periodicals, and other literary materials

University of Notre Dame, Notre Dame, IN
-Graduated May 2013 Bachelor of Arts, Major: Medieval Studies, Minor: Italian
-Junior Year Study Abroad Program, University of St Andrews, United Kingdom

Experience

Sotheby’s, New York, NY Feb 2015 – Nov 2016

Administrator, European Works of Art and Old Master Paintings Oct 2015 – Nov 2016
• Pre-­sale: worked with specialists to identify property for auction and private sale;
coordinated property shipments, edited images and text for catalogues, arranged
conditioning, framing, and restoration; managed consignment contracts and client
correspondence to ensure a high level of customer service
• Post sale: processed post-­‐auction transactions, adjustments and canceled sales;
arranged property shipments and on-­‐site collections
• General: responded to all client inquires, maintained department filing, and
arranged viewings
• Private Sales: Supported Senior Specialists to launch a four-­‐week pop-­‐up selling
exhibition of Renaissance sculpture in partnership with Fabrizio Moretti, including
the catalog, exhibition layout and event guest lists
Floater Program Feb 2015 – Oct 2015
• Senior Business Development: provided administrative support to two senior
executives including their calendars, expenses, travel, client meetings, and client
databases
• Client Services: assisted with Sotheby’s gallery operations; client check-­‐ins; gallery
and exhibition support
• Bids Department: registered bids for all New York sales; managed auction logistics
and operations
Solomon R. Guggenheim Museum, New York, NY Sept 2014 – Dec 2014 Membership Development Intern
• Cultivated relationships with donors, catering to Patrons and the Young Collector’s
Council
• Researched prospective members and updated records to ensure the accuracy of all
information
The Watermill Center, New York, NY June 2014 – Aug 2014
Assistant Auction Manager, 21st Annual Watermill Center Benefit and Auction
• Researched and documented approximately 130 donated artworks for the auction
catalogue
• Managed RSVP lists, maintained artwork information for webpage, designed bid
sheets, and followed-­‐up with payment and delivery to the winning bidders
Richard L. Feigen & Co., New York, NY June 2014 – Aug 2014 Intern
• Prepared folders and facts sheets for artwork exhibited at Art Basel 2014
• Documented records of artworks offered to the gallery